NOTE: **This application MUST be submitted through the State of Oregon's Job Opportunities Program - Workday. Please copy & paste this link into a new browser window: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--Judicial--Multnomah-County-Circuit-Court/Judicial-Services-Specialist-3--Courtroom-Clerk-_REQ-81816
Application Tips & Requirements
- Workday times out after approximately 15 minutes of inactivity.
- REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
- Prepare your cover letter before starting your Workday application.
- REQUIRED: a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.
- Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
- You must follow all Instructions to be considered for this position.
- Failure to provide a completed work history and cover letter will result in your removal from consideration.
This is a Courtroom Clerk position (Judicial Services Specialist 3) with Multnomah County Circuit Court, working with the Honorable Shelley Russell. The 4th Judicial District is the largest in the State of Oregon. The Multnomah Circuit Court has over 320 staff, including 14 hearings referees, and 38 elected judges working in five courtroom facilities in Multnomah County.
As a Courtroom Clerk…
You will perform administrative duties and projects that are directly related to the judge’s team, docket assignments, and court operations in partnership with the Judicial Assistant and the larger Judicial Support Department. Much of your day will be spent providing moderate to complex clerical support to a judge and judicial assistant, processing complex documents or records (both hard copy and electronic) and providing priority courtroom coverage during multiple case types.
In the courtroom, you will prepare the room for trial, swear in witnesses and jurors, monitor proceedings and respond to security needs, manage exhibits, keep trial records, operate/monitor the digital FTR recording, and coordinate assembly. In the chambers, you will maintain the courtroom’s and the judge’s calendars, update court proceedings, aid in case tracking, and review documents filed with the court for accuracy and completeness.
You will have frequent interaction with judges, attorneys, parties to cases, and to many people who are facing very challenging life circumstances or stressful situations.
If these duties sound interesting you, we encourage you to apply. Assigned tasks may be changed to accommodate workload and organizational needs
We welcome all candidates who are inspired by our work and mission.
Instructions for Cover Letter, Work History or Resume
This recruitment requires a cover letter and complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:
- Attach your updated resume in the Resume / CV / Cover Letter section of the application. OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. The attached resume file should be named as [Your Name]- Resume
- Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should be named as [Your Name]- Cover Letter
- Address the cover letter “To the Hiring Manager.”
- In the body of your cover letter, please include responses to all five Requested Skills and Attributes listed below.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
(These must be evident in your resume or work history for full consideration.)
The qualified candidate must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
Possession of a high school diploma or GED, or equivalent life or work experience.
Any combination of education and experience equivalent to three (3) years that typically supports the knowledge, skills, and abilities for this position.
(These must be verifiable in your application.)
Requested Skills and Attributes
(These must be addressed in your cover letter for full consideration.)
- Experience providing direct support to one or more persons by performing a variety of clerical or administrative tasks.
- Experience providing customer service to people who are facing challenging life circumstances, trauma, or highly stressful situations.
- Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
- Experience identifying and safeguarding confidential information and materials.
- Experience entering data in a real-time fast-paced environment, such as a court system or other legal environment, where there is noise, distraction, and frequent interruption.
- This is a full-time position and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
- Occasional after-hours or overtime work may be required.
- Long periods of sitting in the courtroom.
- Frequent phone and in-person contact with people from diverse backgrounds.
- Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
- Regular use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, and scanner.
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity, click here.
Click here to access information specific to Oregon Judicial Department employee benefits.
Questions and Support
- If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
- Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.
- For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.
THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.