Emergency Systems & Planning Coordinator (Full-Time)

Portland Art Museum | Portland, OR

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Posted Date 7/08/2022

The Portland Art Museum (referred to as Museum) and the Center for an Untold Tomorrow (referred to as PAM CUT) invites applications for the position of Emergency Systems & Planning Coordinator. The Emergency Systems & Planning Coordinator is responsible for managing all aspects of the Museum’s access control, CCTV and database systems to achieve optimal performance. This role will develop and provide effective user end training to staff operating these systems. This position will report directly to the Director of Campus Operations.

Duties & Responsibilities

CCTV Systems

  • Maintain, update and install software and hardware related to the Portland Art Museum Security department’s security camera systems
  • Maintain and update configurations and alarms to all systems
  • Develop, maintains and updates maps, user and equipment databases
  • Develop and designs projects and installations
  • Research and purchase equipment
  • Design and provide training
  • Contract and work with vendors as needed
  • Systems and equipment include:

Milestone XProtect Professional digital system

  • VMS servers, Workstation clients + user management, Network switches and infrastructure, Video encoders, Cameras, Cabling, Patch panels, UPS (Uninterruptable Power Supplies)

Pelco/Integral analog system

  • DVR’s, Workstation clients + user management, Camera power supplies, Cameras, Punch panels, NVT units, Multiplexers, Matrix controller, Looping bay, UPS (Uninterruptable Power Supplies)

PAM CUT system

  • DVR, Workstation clients + user management, Cameras, Cabling, Camera power supply, UPS (Uninterruptable Power Supplies

Beaverton/Conservation system

  • DVR, Workstation clients + user management, Cameras, Camera power supply, UPS (Uninterruptable Power Supplies)

Access Control System

  • Maintain, update and install software and hardware related to the Portland Art Museum’s security access control systems
  • Maintains and updates configurations and alarms
  • Develops, maintains and updates maps, user and equipment databases
  • Develops and designs projects and installations
  • Research and purchase equipment
  • Design and provide training
  • Contract and work with vendors as needed
  • Systems and equipment include:
    • C-Cure 9000 server (virtual and backup physical servers), APC panels, iSTAR panels, Motion detectors, Glass break sensors, Door contacts, Card readers and related door hardware

D + Key Card Management

  • Maintain, update and install software and hardware related to the Museum Security

department’s ID and Key Card systems

  • Print ID badges
  • Design ID badges
  • Configure and issue key cards
  • Purchase ID badge and key card supplies

Emergency Preparedness

  • Author, co-author, maintain and update policies and procedures related to emergency, disaster and life safety preparedness for the Portland Art Museum’s staff and buildings
  • Work with various departments to ensure that emergency and disaster management kits and supplies are adequate and up to date
  • Design and provide training and drills for Security and all Museum staff
  • Lead the monthly Safety & Emergency Response committee

Facilities Backup Response

  • Cross train on Facilities systems to provide response training to Security staff
  • Work with Facilities on projects related to building systems and other infrastructure, development and maintenance

On Call Expectations

  • Respond to critical system malfunctions as needed
  • Emergency security staffing as needed

Secondary Responsibilities

  • Lead and conduct emergency drills for the whole campus
  • Support Head of Security with any leadership and management of staff as needed
  • Offer support to Building Engineer and Facilities manager during the construction phase of Rothko Pavilion
  • Performs other related duties as assigned

Supervisory Responsibilities

  • Decisions are made within prescribed operating guidelines
  • Partial budgetary preparation/compliance accountability
  • Totally accountable for control of capital/equipment assets
  • Partially accountable for long-range operational and strategic planning
  • Provide training to new and current staff members

Required Knowledge & Skills

If you have any questions along the way including wanting to talk about a non traditional career background, please reach out to HR.

  • Contract negotiation skills essential
  • Excellent oral and written communication skills, convey complex concepts and procedures
  • Collaborate effectively with respect to diverse identities
  • Effectively establish and manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
  • Strong research skills

Education, Formal & Informal Experience, Training Required, Certification, Etc.

  • High school diploma, GED, or equivalent combination of education and experience required
  • Technical school certification preferred but not required
  • Minimum 3 years’ experience with the operation and configuration of access control and CCTV systems required
  • 1-3 years of basic IT and Technical experience with software management and maintenance experience required
  • 1-3 years of emergency management planning experience required
  • 1-3 years of project management experience required
  • Current DPSST Certification preferred but not required

Job Conditions

  • Non-Exempt/Full-Time Status
  • Schedule/Hours: 40 hours per week
  • Onsite/Not Remote
  • Occasional evening hours
  • Occasional on-call status
  • Extensive computer work

Physical Activities

  • Frequently moving about the museum; may require periods of prolonged standing
  • Frequently communicates with team members or clients
  • Occasionally climb stairs and ladder (up to levels 8 feet above the ground)
  • Occasionally lift/push/pull up to 50lbs
  • This list does not summarize a complete representation of all physical requirements


  • This role is non-exempt/hourly
  • Budgeted compensation is within pay grade I ($28.20 min - $33.13 mid - $38.06 max), depending on experience.
  • Shift differentials, for hourly/non-exempt staff, for hours worked onsite within:
    • Evening hours (6:00pm-12:00am) will be paid an additional $1.00 per hour
    • Night hours (12:01am-6:00am) will be paid an additional $2.00 per hour
  • Healthcare package: medical, dental, vision, disability, life insurance, 401K match, and flexible spending accounts
  • Paid time off: 6 paid holidays, 2 floating holidays, vacation, sick, and bereavement leave.
  • Transportation benefits: TriMet / C-Tran / parking pass discount or bike to work enrollment
  • Museum admission & lectures, programs, and gift shop discounts
  • R.E.A.P (Reciprocal Employee Attraction Pass), providing free general admission to local destinations

Application Process for Emergency Systems & Planning Coordinator

Apply online at: www.portlandartmuseum.org/careers, to create a profile.

In order to be considered eligible, submissions require a resume, cover letter, two references, and all application questions answered. Incomplete applications will not be considered.

To ensure full consideration, applications must be received by July 22, 2022. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Company Description


The Museum has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment, except employees who work exclusively from home or outdoors. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs. Exceptions to the vaccine mandate require additional safety parameters such as weekly testing. For new employees, requests for exemption must occur before beginning employment to hr@pam.org. New employees must submit proof of vaccination or a valid exception request to the HR department before their first day of work.

Equal Opportunity & Accessibility

The Museum is deeply committed to diversity, equity, and inclusion, both in our hiring practices and in our Museum employee experiences. We strive to foster a mindful and respectful environment in which everyone can be their authentic selves at work and experience a culture free of harassment, racism, and discrimination.

The Museum is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. This commitment ensures that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. If reasonable accommodation or an alternative form of this application is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact Human Resources at hr@pam.org or 503.276.4358.

About the Portland Art Museum

The Portland Art Museum is one of the oldest art museums on the West Coast and seventh oldest in the United States.

The permanent collection has more than 42,000 works of art, and at least one major traveling exhibition is usually on show. The Museum’s collection is distinguished for its holdings of arts of the native peoples of North America; modern and contemporary art; Asian and American art; photographs, prints, and drawings; English silver, and an outdoor public sculpture garden.

The Museum is accredited by the American Alliance of Museums. Learn more at https://portlandartmuseum.org/

About the Center for an Untold Tomorrow

The Museum's sister organization, the Center for an Untold Tomorrow is a space founded to encourage the study, appreciation, and utilization of film where artists and audiences explore our region and the world through cinema and cinematic storytelling in all its forms.

CUT hosts the Portland International Film Festival, Northwest Filmmakers' Festival, Reel Music Film Festival, Portland Jewish Film Festival and the Young People's Film Festival.

Listing Type
Information Technology | Nonprofit
Position Type
Full Time
Experience Level
Mid Level
Employer Type
Direct Employer
$28.20 min - $33.13 mid - $38.06 max

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