Criminal Set-Aside Clerk (Judicial Services Specialist 2)

Oregon Judicial Department | Hillsboro, OR

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Posted Date 8/05/2022
Description

Limited Duration: This is a limited duration position, currently funded through June 30, 2023. Continuation beyond that date is subject to available funding. If you are a current Oregon Judicial Department regular status employee, acceptance of a limited duration status position does not change your status to limited duration (although trial services status may still apply).  See Judicial Department Personnel Rules 2.42 and 6 for more information or contact your assigned HR Manager.

 

Interviews: Interviews are usually scheduled within the two weeks after the application deadline.

 

Application Tips

  • Workday times out after approximately 15 minutes of inactivity. 
  • REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
  • Prepare your cover letter before starting your Workday application.
  • REQUIRED: a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.
  • Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
  • You must follow all Instructions to be considered for this position.
  • Failure to provide a completed work history and cover letter will result in your removal from consideration.

 

We are hiring a Criminal Set-Aside Clerk (Judicial Services Specialist 2) in the Criminal Case Processing and Traffic/Verification Unit of the Criminal Department at the Washington County Circuit Court located in Hillsboro, Oregon. Oregon’s courts serve the public, and many of our customers are facing challenging life circumstances, high levels of stress, or confusion about their next courses of action. We value reliability and accuracy because we are a team providing access to justice and serving our community. We are looking for candidates who enjoy working with the public and have solid computer skills. If you are thinking about changing careers, the clerk position is a great way to transition into working for the courts. If you want to be part of Oregon’s courts to help provide fair and accessible justice services, we encourage you to apply. We welcome all candidates who are inspired by our work and mission.  

 

Highlights of a Criminal Set-Aside Clerk…

You will be the subject matter expert on criminal set-asides. Much of your day will be spent assisting the criminal lead worker with clerical management of set-aside reports as well as providing direction, coordination, and technical expertise in all areas of set-aside case management, processing, and scheduling. You will prepare correspondence, distribute copies of orders and hearings notices; you may also assist with (re)scheduling set-aside hearings by coordinating dates with parties; preparing dockets for judges and judicial staff for weekly set-aside sessions; and sorting and distributing dockets returned from court. 

 

You may also be assigned to provide backup to the other units in the Criminal Department by checking in customers for morning and afternoon court appearances, provide information pertaining to arraignment and attorney representation, and provide related information to the court.

 

You will assist attorneys, litigants, other agencies, and the public in person, via email, and by phone with questions regarding set-aside case management and processing based on criteria established by statutes, rules, policies, and procedures.

 

Assigned tasks may be changed to accommodate workload and organizational needs. 

 

What can help you get a chance to interview?
It’s important to know your application will be read by an actual person, not a computer algorithm. When we read your cover letter, we are looking to see if you are writing to us, at OJD, and whether you have addressed the Requested Skills and Attributes listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter.

 

Instructions for Work History/Resume and Cover Letter

This recruitment requires a cover letter and a complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:

 

Resume/Work History

  • Attach your updated resume in the Resume / CV / Cover Letter section of the application.  The attached resume file should include your name.

           OR 

  • Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

 

Cover Letter

  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
  • In the body of your cover letter, please include responses to all five (5) Requested Skills and Attributes listed below.
  • Address the cover letter “To the Hiring Manager.”

 

Failure to follow these above points may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

 

Minimum Qualifications

(These must be evident in your work history or resume for full consideration.)

The qualified applicant must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents. 
AND
Possession of a high school diploma or GED, or equivalent life or work experience. 

Special Qualifications
(These must be verifiable in your application.)

None.

Requested Skills and Attributes
(These must be verifiable in your application and addressed in your cover letter for full consideration.)

  • Experience answering and directing phone calls, filing information, managing office supply needs.
  • Experience explaining processes, procedures, policies, or rules to customers.
  • Experience reviewing documents for accuracy and completeness.
  • Experience using database software or spreadsheets to enter, track, update, and present information to others.
  • Experience identifying, handling and securing confidential information and materials.


Working Conditions

  • This is a full-time, limited duration position. Monday – Friday, 8am – 5pm. It is eligible for overtime compensation for hours worked in excess of 40 per work week.  
  • Occasional after-hours or overtime work may be required.
  • Frequent email, phone and in-person contact with people from diverse backgrounds.
  • Frequent email, phone and in-person contact with people who may be facing challenging life circumstance, highly stressful situations, or trauma.
  • Regular use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, and scanner.
  • Daily data entry with extended periods of sitting or standing.
  • Lifting up to 25 pounds of office material or equipment may be required

 

ADDITIONAL INFORMATION
Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.


United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.


Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.


Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.


Conduct Expectations
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.


Pay Equity
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity, click here.


Employee Benefits
Click here to access information specific to Oregon Judicial Department employee benefits.


Questions and Support

  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
  • Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.
  • For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.


THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

Listing Type
Jobs
Categories
Government/Public Agency
Position Type
Full Time
Experience Level
Entry Level
Employer Type
Direct Employer
Salary
$2,996 - $4,876
Salary Type
/mo.

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