Grants Manager

Central City Concern | Portland, OR

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Posted Date 10/04/2021

Open Until Filled

The Grants Manager is responsible for supporting grant procurement and management activities across CCC programs, including actively tracking public and private funding opportunities, convening appropriate program representatives for purposes of selecting projects for grant submission, preparing and submitting proposals, and oversight of grant compliance. This role also works collaboratively across CCC programs/departments to provide quality improvement around CCC's grant acquisition, management, and evaluation.


  1. Research and monitor funding sources (government, corporate, and private foundations) for proposal opportunities as well as present summary facts to pertinent directors for review and decision.
  2. Cultivate relationships with current and potential public and private funders, inviting them to participate in events and activities that deepen their knowledge of CCC and/or demonstrate the impact of their investment following a grant award.
  3. Facilitate regular meetings with funders to learn how their priorities relate to CCC's mission, how to submit the most competitive grant proposals possible, and when a proposal is declined, what factors led to that decision.
  4. Work collaboratively with CCC Directors and Managers to support project and program development needs for future funding proposals, including capital grant opportunities.
  5. Develop and submit proposals according to annual grants calendar and in response to RFPs announced throughout the year; coordinate application tasks with other grant writers and/or program staff to ensure all proposals are submitted on schedule.
  6. Facilitate meetings with program leaders and administrative leadership to review new funding opportunities, decide when and how to respond, and follow internal processes to obtain appropriate levels of approval for grant submissions.
  7. Collaborate with program leaders and admin departments to ensure excellent stewardship of grant funds and execution of funded activities. This includes: working closely with program leaders and accounting to ensure accurate financial management; coordinating with quality improvement and data analytics departments to ensure data collection, outcome tracking, and reporting; and coordinating with legal and compliance departments to ensure compliance with contractual requirements.
  8. Support the development and improvement of CCC’s grants and contracts management systems for Central City Concern to serve the diverse administrative and program needs of the agency.
  9. Stay current on research and policy on housing, healthcare, and employment issues.
  10. Maintain digital records containing all relevant grant documentation in CCC’s fundraising database and contract management system(s).
  11. Perform other duties as assigned.
  12. Adhere to all state and federal privacy regulations, including HIPAA and 42 CFR Part 2, and to CCC policies and agreements regarding confidentiality, privacy, and security. Support compliance with all privacy and security requirements pursuant to community partners' and outside providers' patient confidentiality agreements, including privacy and security requirements for EMR access. This incudes immediately reporting any breach of protected health information or personal identification information of any person receiving CCC services by CCC or an outside provider to the CCC Compliance Department, as well as to your supervisor or their designee.


  1. Knowledge, education, training, and experience in grant writing and project development.
  2. Understand and compose complex oral and written communications including grant narratives, budgets, program evaluation plans, contracts, policies and procedures.
  3. Knowledge of budgeting practices and procedures and standard financial reports.
  4. Extensive experience with basic computer applications, including word documents, spreadsheets, email, internet, basic graphic design, and database utilization.
  5. Ability to manage time and meet deadlines.
  6. Ability to effectively work with all levels of employees in diverse program areas.
  7. Ability to conduct job responsibilities in a highly collaborative management model.
  8. Ability to conduct job responsibilities in a constantly changing financial, regulatory and service environment.
  9. Ability to maintain positive relationships with internal and external stakeholders.
  10. Ability to effectively coordinate with multiple departments and key players to ensure successful project development, implementation, and management.


  1. Three years’ experience working in non-profit sector preferred.
  2. Experience with organizations focusing on primary and behavioral health, housing, and/or social services preferred.
  3. Demonstrated experience and success in grant writing and project management.
  4. Experience with federal government grant writing and management (such as Health Resources and Services Administration (HRSA), Substance Abuse and Mental Health Services Administration (SAMHSA), etc.) strongly preferred.
  5. If in recovery, must be currently clean and sober.
  6. Must pass a pre-employment drug screen, TB test, and background check.
  7. Must adhere to agency's non-discrimination policies.
  8. Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, cultural backgrounds, lifestyles, and sexual orientations, and treat each individual with respect and dignity.

Benefits: Central City Concern offers an incredible benefits package to our employees:

  • Generous paid time off plan beginning at 4 weeks per year at the time of hire. Accrual increases with longevity.
  • Amazing 403(b) Retirement Savings plan with an employer match of 6.25% in your 1st year, 8% in the 2nd year, and 10% in your 3rd year! Fully vested with your first contribution!
  • 10 paid Holidays PLUS 2 Personal Holidays to be used at the employee’s discretion.
  • Comprehensive Medical, Vision, and Dental insurance coverage.
  • Employer Paid Life, Short Term Disability, AND Long Term Disability Insurance!

This description is intended to provide a snapshot of the work performed and is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of the position.

CCC values and celebrates diversity in race, heritage, ethnicity, gender identity and expression, sexual orientation, religion, age, and disability. We are an Equal Opportunity Employer and we prioritize active inclusion of diverse staff.

As an agency deeply rooted in recovery, part of our policy and commitment to a drug and alcohol-free workplace includes post-offer, pre-employment drug screens. Please note we follow Federal Guidelines regarding prohibited substances, even for those legal at the state level.

Listing Type
Management | Nonprofit
Position Type
Full Time
Experience Level
Mid Level
Employer Type
Direct Employer

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