Basic Job Purpose/Function:
Coordinates the Colleges benefits program, and assists with the administration of the compensation program as needed. Assists with the development, improvement, and implementation of program strategies and improvements with a focus on diverse, equitable, and inclusive practices. Processes benefits changes, and coordinates and responds to protected leave requests including requests under the Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), and Americans with Disabilities Act (ADA). Answers a variety of day-to-day benefits and compensation questions from internal and external stakeholders.
- Coordinates the administration of the employee benefit programs; answers questions and provides information to applicants, employees, and retirees on benefit options. Conducts new hire benefit orientations and performs employee benefits setup.
- Answers general inquiries related to benefits for employees, applicants, and other staff.
- Ensures benefits system is updated; processes qualifying status changes, employment changes, terminations, and other updates. Works with Oregon Educators Benefit Board (OEBB) staff to resolve questions and issues.
- Coordinates and processes FMLA and OFLA protected leave requests. Communicates, advises, and makes eligibility determinations. Prepares and processes forms and related paperwork. Ensures that all forms, correspondences, and data related to protected leaves are properly received, recorded, and processed by staff.
- Conducts interactive dialogues to explore and approve employee accommodations under the provisions of the (ADA); meets with supervisors, employees, and other stakeholders to ensure that appropriate accommodations are in place and to provide for prompt and equitable resolution of compliance questions and/or issues with the ADA and other applicable federal and state laws.
- Coordinates benefits open enrollment communication and activities, leads open enrollment labs sessions, and assists with the completion of reporting requirements.
- Assists with developing and implementing diverse, equitable, and inclusive benefits strategies and program changes. Creates process documentation. Recommends modifications and improvements to programs and related processes.
- Prepares and distributes reports on a regular basis and conducts studies and audits. Collects information, analyzes data, and generates reports and recommendations, as needed, to identify areas for process improvement.
- Assists with benefits, compensation, recruitment, and other HR projects including, but not limited to, assisting with market studies, classification studies, data clean up, and other projects.
- Provides assistance to the total compensation manager for day-to-day benefits, compensation, and recruitment program activities such as documentation, employee correspondence, filing, etc.
- Supports and provides input to the management team’s proposals during collective bargaining and negotiations. Assists with information gathering and pre-planning regarding collective bargaining/contract administration as needed.
- Assists in conducting research related to various aspects of benefits, compensation, and recruitment programs and practices to ensure consistency and compliance with federal, state, and local laws, contract provisions, and industry best practices.
- Performs all other duties as assigned.
Minimum Qualifications (Education, Experience, Computer Skills, etc.):
- Bachelor’s degree in human resources, business administration, public administration, or related field.
- Two (2) years of employee benefits experience, including experience coordinating FMLA and/or OFLA processes.
- Intermediate skills utilizing Microsoft Word, Excel, and Outlook.
- Experience providing customer service with a focus on inclusion and accessibility for a diverse community.
Equivalent combinations of education and experience may be considered.
- Experience working at the community college level or working in a public sector environment.
- Experience working within the Oregon Educators Benefit Board (OEBB) portal.
- Experience coordinating FMLA, OFLA, and ADA processes.
- Possession of, or interest in obtaining, professional certifications in human resources (PHR, SHRM-CP, etc.).
Knowledge, Skills and Abilities:
- Knowledge of human resources principals and best practices as they related to benefits and protected leaves.
- Knowledge of federal, state, and local employment laws, rules, regulations, and statues.
- Ability to communicate clearly and professionally, both orally and in writing.
- Ability to multi-task.
- Ability to conduct research, synthesize findings, and make recommendations.
- Ability to establish and maintain effective working relationships with diverse internal and external stakeholders.
- Ability learn, apply and explain contracts, laws, rules, regulations, policies and procedures.
- Ability to work independently.
Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions.
Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the applicable Handbook or Collective Bargaining Agreement. Please include all relevant full and part-time experience in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance, please call 855-524-5627.
Please note: We do not request or read letters of recommendation. Also, it is not necessary to upload a large number of documents with your materials. We are looking for the required documents. Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.
Please note: this is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Position subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the faculty association agreement to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement. Any appeals to placement must be submitted in writing to the human resources recruitment specialist no later than one week after an offer is made.
Final candidates will be subject to a criminal background check as part of the employment process.
MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.
MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.
Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.
If you are seeking this preference, appropriate documentation must be provided at the time of application. You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR 97030. If you do not have your documentation, you may request it through your Veterans' Administration Office.
Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.
Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.