Development Associate

Clackamas Women's Services | Oregon City, OR

Posted Date 1/13/2022

We take into account the fact that advocates with bilingual competencies provide an additional and essential value to our organization and increase our starting wage accordingly for bilingual staff.

About Clackamas Women’s Services (CWS)

Clackamas Women’s Services (CWS) was incorporated in 1985 as Clackamas County’s first shelter for women and children escaping family violence and domestic abuse. CWS’ service delivery framework is built on trauma-informed best practices that promote safety and self-determination. Our vision is to live in a society that no longer tolerates domestic and sexual violence, but rather thrives on mutual respect.

CWS offers comprehensive, responsive solutions for adults and children impacted by sexual assault, domestic violence, stalking, the sex industry, and elder abuse. Through our confidential emergency shelter, our rural outreach office, and A Safe Place Family Justice Center, CWS coordinates services with other public and private agencies in order to best serve survivors seeking help. Participants in our programs receive no-cost services by highly trained staff.

Position Purpose

The CWS Development Team is responsible for all private fundraising and resource development for the organization. Key components are major gifts, foundation grants, corporate and civic philanthropy, direct mail, social media campaigns, and in-kind donations. Fundraising from private sources accounts for a significant portion of the agency budget, and stewardship of the relationships related to this revenue is a high priority. The Development Associate will support the Development Team with day-to-day administrative and support tasks and lead and coordinate agency in-kind giving. 

Key Responsibilities

  • Provide support for a variety of in-office administrative tasks, including scheduling, note-taking, creation of agendas and presentations, filing and file organization, copying, and attending planning meetings, etc.
  • Enter donations, record donor relations/stewardship notes, and generate timely donation acknowledgements (using mail merge) in Salesforce CRM. Coordinate signatures, copy/file documents, assign campaign codes, and work with Finance team for gift processing.
  • Pull donation information from and regularly update fundraising platforms such as Greater Giving, Give Lively, Benevity, etc.
  • Run Salesforce reports to generate grant information, donor information, household mailing lists, annual donor summaries, etc.
  • Collect mail from FJC and distribute Admin office mail, open Development mail, process junk mail for removal from mailing lists on a daily to bi-weekly basis.
  • Support with phone calls, emails, and other communications related to fund development activities.
  • Provide support for targeted and wide-distribution, in-office, and mailing house managed direct mail campaigns including but not limited to material pick up, assembly, and mailing drop off.
  • Coordinate in-kind donation program, including working with programs to assess needs and solicitation of gifts to fill need. Lead efforts to ensure donations and supplies at FJC and shelter remain stocked, and unusable donations are reallocated. Staff bi-weekly FJC in-kind donation drop off and community pick-ups, as well as regular in-kind delivery to shelter and regular food resource distribution pick-up and delivery.
  • Assist in the grant process including gathering grant materials and completing general information forms, getting MOU signatures, researching data/demographics, taking notes at meetings, some editing, etc.
  • Assist with legislative research, bill tracking, testimony, and organization of legislative meeting materials, take notes at meetings, and following up with stakeholders.
  • Assist with advocacy campaigns (i.e., Here Together or Children’s Safety Levy).
  • Provide support for Board meetings including preparing and sending materials prior to Board meetings, recording and transcribing meeting notes, ordering food, preparing in-person and virtual meeting rooms (including technology), updating documents such as manual, roster, prospectus, etc.
  • Coordinate and execute annual agency Holiday Card and other small mailings; coordinate with CWS Leadership to build mailing lists.
  • Provide administrative support for other programs as requested.
  • Other duties as assigned.

General Responsibilities

  • Represent the mission, values, and philosophy of CWS to program participants, staff, community partners, and the public.
  • Represent and reflect the values of the agency through direct communication and collaboration with co-workers, partners, and participants.
  • Model and implement values of equity and inclusion in decision making and daily work.
  • Meet regularly with Director of Development and Communications to plan and prioritize activities.
  • Attend regular All Staff meetings, program meetings, and check-in meetings.
  • Attend A Safe Place monthly meetings and regularly attend A Safe Place morning huddles.
  • Submit necessary monthly timesheets and expense/mileage reimbursement forms.
  • Manage daily schedule appropriately.
  • Travel around Clackamas County and the greater Portland Metro area is required up to 25%-50% of the work week.

Minimum Qualifications

  • A minimum of two years of experience
  • Mastery of MS Office Suite (including Outlook, Word, and Excel) preferred.
  • Outstanding attention to detail and follow-through.
  • Proven ability to focus while managing multiple, diverse tasks and responsibilities.
  • Demonstrated experience and skill in effectively managing internal and external relationships with staff, vendors, and partners.
  • Excellent project management, listening, oral and written communication skills with a demonstrated ability to relate to and communicate with diverse audiences with a high level of diplomacy.
  • Ability to problem-solve in a fast-paced, in-office, collaborative environment. 
  • Ability to lift 40 lbs., including lifting/loading items in and out of vehicles/trucks.
  • Ability to stand and walk for long periods of time (as long as 8 hours, with required breaks) as well as bending and reaching.
  • Ability travel to and from CWS worksites and throughout the Clackamas County and greater Portland Metro Area.
  • Valid driver’s license, a reliable motorized vehicle, and automobile insurance.

We are committed to building a diverse and inclusive workforce that represents the communities we serve. Women, people of color, LGBTQ+, older adults and people with disabilities are strongly encouraged to apply.

Please submit a resume and cover to with the subject line of “Development Associate”.

Listing Type
Position Type
Full Time
Experience Level
Entry Level
Employer Type
Direct Employer
Salary Type

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