Director of Operations

Community Action | Hillsboro, OR

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Posted Date 9/13/2022
Description

POSITION ANNOUNCEMENT

                                                                                                                                                                                                                              

Position Title:

Director of Operations

Department:

Operations

Open Date:

September 13, 2022

Reports to:

Executive Director

Close Date:

October 12, 2022

Work Location:

Hillsboro, OR

Hiring Range:*

$1,562.80 – 1,953.60 (Weekly)

$81,265.60 – 101,587.20 (Annually)

FLSA Status:

Exempt

Position Status:

Regular Full-Time (RFT)

Benefit Status:

Benefits Eligible

Work Hours Per Week:

40

Number of Positions:

1

Months Active:

Year-Round

Positions Supervised:

4

                       

                                                                                                                                                                 

Under Oregon statute, after July 1, 1996, an offer of employment for this position is contingent upon the results of criminal offender information record check, and possibly fingerprinting, conducted on applicants for employment in early childhood services agencies.  Applicants who have been convicted of certain offenses or who refuse to consent to such background checks will not be hired for this position.  The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.   Continuation of all positions is contingent upon future funding.

 *Note on Hiring Range:

For applicants with extensive qualifications and/or years of experience, the new hire maximum rate may be exceeded with the approval of the Director of Human Resources and the Executive Director.  If approval is granted, it will be based upon careful review of the applicant’s qualifications, experience, internal equity and budgetary considerations.  The final rate approved will typically never be at a rate equal to or above the established midpoint of the pay range for the position.

 Benefits:  All regular full-time (RFT) status positions of 0.50 full-time equivalent or higher are eligible for our outstanding benefits package including:

  • Generous paid sick and vacation time
  • 13 0bserved holidays
  • Medical, vision and dental insurance
  • Free life and long term disability insurance
  • Medex travel assistance
  • Employer-matched 403(b) retirement plan
  • Employee Assistance Program
  • Rich and diverse mission-based working environment

Position Summary:

In support of the organization’s mission, the Director of Operations is responsible for the overall leadership, management, and supervision of Community Action’s Operational business functions: Information Technology, Facilities, and Office Administration. The Director develops, implements, and coordinates day-to-day delivery of these services to all departments within the organization. Responsibilities include project planning and implementation, budget development and monitoring, and hiring and supervision of personnel. This leader values equity, diversity, and inclusion, manages in a manner that reflects Community Action’s mission and values, and is passionate about serving families and children living in poverty.

 Essential Functions and Responsibilities:

  • Oversee the Information Technology Team to ensure effective computer network design, maintain communication systems and digital security, provide technical training and assistance to staff for hardware and software applications, and ensure compliant financial and administrative record security controls to adequately protect access to sensitive information maintained within computer systems.
  • Oversee the Facilities Team to ensure adequate maintenance, repair, and safety of worksites, vehicles, and related equipment; maintain inventory control systems for preventative maintenance of equipment, including repair, replacement, and disposal; research, plan, and manage owned and leased office and workspaces.
  • Oversee the Office Administration Team to ensure a safe and welcoming environment to all guests of the organization across multiple sites, coordinate ordering and delivery of office supplies, maintenance of office equipment, and provide general administrative support.
  • Ensures the organization is compliant with OSHA workplace safety standards. In conjunction with the Human Resources Director ensures accurate recordkeeping of workplace injuries.
  • Draw on relationships with department heads, external partners, and vendors to make decisions regarding operational activity and strategic goals.
  • Plan, monitor, and analyze key metrics for day-to-day operations to ensure efficient and timely completion of tasks.
  • Hire and supervise top management staff in the department in a manner that empowers, builds trust, and results in highly effective teamwork.
  • Strictly adhere to all safety policies and procedures and respond to, or correct, any at-risk safety issues immediately.
  • Strictly adhere to agency code of ethics and standards of workplace behavior.
  • Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.

 Marginal Functions and Responsibilities:

  • Other marginal functions and responsibilities as

Required Education/Training/Experience:

  • Bachelor’s Degree in Business Administration or related field with a minimum of five years of management experience in IT, facilities, or project management. An equivalent combination of education and experience may be considered.
  • Exceptional interpersonal skills and proven ability to communicate with key stakeholders.
  • Proven experience in management of staff performing diverse and complex job duties across multiple sites.
  • Demonstrated experience interpreting and implementing rules, regulations, and codes related to government funding sources such as Davis-Bacon.
  • Able to work independently as well as be an effective team member.
  • Proficient in Microsoft Office software including Outlook, Word, Excel, etc.

Preferred:

  • Experience with Community Action, anti-poverty programs, or working with low-income populations.
  • Proven experience managing leasehold space.

Required Licensing or Other Special Certifications:

  • N/A

Required Physical Demands of Essential Functions and Responsibilties:

  • Most work is conducted in an office environment with moderate to extensive phone
  • Extensive use of computer and
  • Required to flex work schedule to accommodate morning or evening
  • In normal workday, may stand/walk 3 hours/day; may sit 4 hours/day; may drive 1 hour/week;
  • May use hands for repetitive grasping, pushing and pulling, typing and fine manipulation for 6 hours/day; may use hands at or above shoulder level for 1 hour/day.
  • In normal workday, may bend, squat, and/or climb
  • Work is light in nature, lifting maximum of 30
  • Frequent lifting and/or carrying of objects weighing up to 20
  • May require walking or standing to a significant degree or sitting most of the time with a degree of pushing and pulling of arm and/or leg

 How to Apply for this Position:

To be considered we must receive a completed Community Action Employment Application form.  You are welcome to also include a cover letter and resume at your option.  Transcripts may be required for certain positions.  Applications can be completed on our website: www.caowash.org or you can print off the application to complete or pick up the application form at either of our following locations:

Hillsboro – 1001 SW Baseline St, Hillsboro OR 97123

Beaverton – 5050 SW Griffith Dr, Suite 101, Beaverton OR 97005

Be sure to submit your application in a timely manner.  If you choose not to complete an online application, you can send your completed application form, optional resume and cover letter and any other required documents via fax at 503.357.6057.  If you prefer to mail your application be sure to mail attention Human Resources at the Hillsboro office address above.

All application submissions will be acknowledged with a receipt notification. If you are selected for an interview, we will contact you. 

All current Community Action employees are encouraged to apply for openings at Community Action which they are interested in.  For current employees, some qualifications may be met by an equivalent combination or education and experience at the discretion of the employer.

COMMUNITY ACTION IS AN EQUAL OPPORTUNITY EMPLOYER

Community Action is an equal opportunity employer and does not discriminate on the basis of sex, age, race, color, religion, marital status, national origin, disability, sexual orientation, veteran status, or other protected status in accordance with applicable federal and state equal employment opportunity laws.  Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

Listing Type
Jobs
Categories
Business (General) | Executive | Facilities | Information Technology | Maintenance | Nonprofit | Operations
Position Type
Full Time
Experience Level
Senior Level
Employer Type
Direct Employer
Salary
$81,265.60 – 101,587.20
Salary Type
/yr.

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