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Executive Assistant

King County, WA | Seattle, WA

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Posted Date 3/21/2025
Description Salary: $42.20 - $53.49 Hourly
Location : Seattle, WA
Job Type: Appointed
Job Number: 2025ELM24044
Department: MTD - Metro Transit
Division: Facilities
Opening Date: 03/21/2025
Closing Date: 4/6/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time
Hours/Week: 40 hours/week

Summary
Learn how Metro connects you with what matters
*This position is open to King County employees and the general public. *
King County Metro Transit's Facilities Division has an exciting opportunity for a high-performing, experienced, and self-motivated Executive Assistant (Executive Secretary/Assistant I).
We are looking for a highly skilled dedicated Executive Assistant to provide direct support to the Division Director's office of the Transit Facilities Division. This role requires exceptional professionalism, and the ability to manage/handle confidential information and time sensitive priorities with efficiency.
We are looking for a strong community builder with a deep sense of emotional intelligence, with humility and care fostering collaboration and connection with people. A willingness to listen and learn, coupled with a growth mindset, is essential as you will play a key role in driving meaningful progress within our organization. If you are passionate about contributing to a culture of continuous improvement, we would love to hear from you!
About Metro's Facilities Division

The Transit Facilities Division (TFD) maintains all Metro Transit properties, such as bus bases, park & rides, bus shelters, and offices and maintenance shops. Services include bus shelter repairs and replacements, bus shelter cleaning, trolley wire repairs, radio maintenance for buses, environmental spill clean-up, bus sign replacement, graffiti removal, and other facilities maintenance duties. Additionally, the Facilities Division also implements capital improvement and grant-funded projects aimed to enhance the condition of County-owned facilities and to respond to ridership needs based on route usage and customer feedback.
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant, diverse community with residents that represent countries from around the world. We are committed to making King County a welcoming community where every person can thrive. We value diversity, inclusion, and belonging in our workplace and workforce, and we encourage people of all backgrounds and identities to apply.
This recruitment may immediately fill one (1) Appointed position and may also be used to establish an eligibility pool to fill future vacancies in this classification and within this division that may occur over the next 12 months, at the discretion of the hiring authority.
Candidates selected to advance in the process will first be invited to complete a skills test, currently anticipated to occur between April 14 through April 18, 2025, but dates are subject to change. The most competitive candidates may then be invited to interview; interview dates are still to be determined.
WHO MAY APPLY:
This position is open to King County employees and the general public.
TO APPLY:
Required Application Materials:
  • An online King County application, updated with accurate contact information, and relevant work history going back 10 years (or more, if necessary), with all duties, dates of employment, and reasons for leaving explained clearly.
  • Completed supplemental questions.
  • A cover letter/letter of interest, detailing how your experience and background meet or exceed the qualifications required for this position.
  • A resume.
**Note: Please limit cover letter/letter of interest to no more than two (2) pages. Any additional attachments will not be considered.
Want to make sure your application materials are as competitive as possible?
We highly recommend visiting the Career Support Services website for tips and examples on how to make your application materials most effective: Career Support Services - King County. Applicants who are unable to apply online should follow the instructions at Application FAQ's- King County.
For more information regarding this recruitment, please contact:

Erica Minshull, Talent Advisor for King County Metro Transit
or (206) 477-6059
Job Duties
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. All employees are expected to model and apply our equity and social justice shared values, behaviors, and practices. As the Executive Assistant, you will also:
  • Maintain a dynamic and, at times, demanding schedule for the Transit Facilities Division (TFD) Leadership Team member(s) and staff that the position support by managing time and calendar commitments.
  • Draft and edit emails, memos and other communication on behalf of Director's office.
  • Arrange travel, accommodations, and itineraries for business trips.
  • Assist with special projects and strategic initiatives.
  • Prepare reports, presentations and other business documents as needed.
  • Support leaders to plan and execute their vision, goals, and objectives.
  • Serve as the primary point of contact between the Director's office and internal/external stakeholders.
  • Provide technical and logistical support for division and department-wide meeting facilitation and coordinate follow-up efforts.
  • Frequently disseminate and relay instructions from Director's office to other staff and ensure follow-through of those instructions.
  • Assist with administration of Division's policies and procedures as well as help create and implement new ones.
  • Serve as lead for annual activities/tasks, ensuring timely completion.
  • Support budgeting and expense tracking for Director's office.
  • Perform other duties as assigned.
Experience, Qualifications, Knowledge, Skills
To be considered eligible for this role, applicants must possess these MINIMUM QUALIFICATIONS
  • Three (3) or more years of senior-level administrative professional experience, ideally supporting executive leaders.
  • Proven ability to provide excellent customer service that is sensitive to, and reflective of, Metro's commitments to equity, social justice, inclusion, and belonging.
  • Good judgment and the ability to seek direction and make independent decisions in alignment with division priorities.
  • Experience managing highly confidential and sensitive issues effectively and with integrity.
  • A proactive mindset with the ability to handle competing priorities, take initiative, and elevate issues to division leadership for resolution.
  • Excellent organizational skills; attention to detail without losing sight of the big picture.
  • Comfort navigating uncertainty and ability to adapt in a dynamic environment.
  • Experience building relationships across organizational units with an ability to be an open, collaborative, and trusted teammate.
  • Demonstrated experience in drafting, preparing, and editing dynamic and high-visibility communications for executive leaders.
  • Intermediate or expert-level skills with technology tools: Outlook, Excel, Word, Teams, etc.
  • Understanding of how large organizations work and the ability to get things done through formal and informal channels.
  • Experience creating and directing standard administrative processes or making existing processes more efficient.
The most competitive applicants will possess these DESIRABLE QUALIFICATIONS
  • Knowledge of King County and/or Metro Transit policies and procedures.
  • Experience with other Microsoft products, such as SharePoint and Visio.
  • Experience with other software such as DocuSign, Adobe Acrobat, and Zoom.
  • Excellent organizational skills.
  • Experience navigating a complex and dynamic organization.
  • Experience with business intelligence tools such as Microsoft Power BI, with the ability to use and manage databases and dashboards and generate reports.
Supplemental Information
CLASS CODE / PAY GRADE

4208100 / 55
UNION STATUS
This position is not represented by a union.
SELECTION PROCESS
Applications will be screened to determine whether candidates meet the minimum qualifications, as well as for clarity, completeness, and responsiveness to the application instructions above. Applications submitted that omit the required attachments will be considered incomplete and will be removed from further consideration. Highly competitive applicants may be asked to interview. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes, such as internal record reviews or reference checks, etc.
WORK LOCATION AND ENVIRONMENT

The work associated with this position will be performed through a combination of teleworking complemented with onsite work, with anticipated on-site work comprising an average of 1-3 days per week. Employees will be required to travel to various County properties/locations in the regular performance of assigned duties. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington State and within a reasonable distance of their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.
WORK SCHEDULE
This position is anticipated to be full time, assigned 40 hours per week, typically Monday through Friday. This position is non-exempt from the provisions of the Fair Labor Standards Act and is therefore eligible for overtime pay. This position is eligible for telework/remote work.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work, and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles: we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
KING COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) EMPLOYER
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

TO APPLY
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
#GoPublic
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
  • Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 12 paid holidays each year plus two personal holidays
  • Generous vacation and paid sick leave
  • Paid parental, family and medical, and volunteer leaves
  • Flexible Spending Account
  • Wellness programs
  • Onsite activity centers
  • Employee Giving Program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01

How many years of senior-level administrative professional experience do you have that demonstrates your skills and qualifications as related to this position? Note: Please ensure that this work experience is detailed within your application so your qualifications can be validated.
  • I have 3 or more years of this experience.
  • I have less than 3 years of this experience.
  • I do not have this experience.
02

Please indicate below the software in which you have proficiency. Check all that apply.
  • Microsoft Office suite (such as Microsoft Outlook, Word, Excel, Teams)
  • Other Microsoft products (such as SharePoint, Visio)
  • DocuSign
  • Adobe Acrobat
  • Zoom
  • Microsoft Power BI
  • Other Business Intelligence software (such as Tableau, Cognos)
  • Other similar software not listed here
  • None of the above
03

If you indicated that you have proficiency with Microsoft Power BI, or other similar Business Intelligence software, please describe your experience using this software, including how you have managed or used databases and/or dashboards and/or generated reports. If you indicated you do not have this experience, please mark 'N/A'.
04

How have you applied equity and social justice principles in your current and/or previous role(s)? Experience may include roles in either a professional or volunteer setting. If you do not have this experience, how would you approach incorporating equity and social justice principles into this role with Metro Transit Facilities Division?
05

A cover letter/letter of interest and a resume must be attached to this application in order to advance in the selection process. Applications omitting these attachments will be considered 'incomplete' and will be removed from consideration. Have you attached a cover letter/letter of interest and a resume? If you have not, you are still able to go back and attach these.
  • Yes
  • No
06

Do you have any relatives employed by King County? A relative is defined as a parent, child, sibling, spouse or domestic partner, aunt or uncle, niece or nephew, grandparent, grandchild, in-laws, children, or relatives of a domestic partner.
  • Yes
  • No
07

If you answered yes to the previous question, does your relative work for King County's METRO Transit Department?
  • Yes
  • No
08

If you answered "yes" to the previous question, please provide the Division of King County Metro that they currently work in. Select all that apply.
  • a. Bus Operations Division
  • b. Capital Division
  • c. Employee Services Division
  • d. Facilities Division
  • e. Finance & Administration Division
  • f. General Manager's Office
  • g. Marine Division
  • h. Mobility Division
  • i. Rail Division (including Streetcar)
  • j. Safety, Security & Quality Assurance
  • k. Vehicle Maintenance
  • l. I do not know which Division my relative works in at Metro Transit
  • m. I do not have a relative that works for King County Metro
09

If you answered yes to the previous question, please provide the employee's name, position, and your relationship.
10

If you have a disability as defined by the Americans with Disabilities Act, will you need accommodation in the recruitment process? If you check the "YES" box, the human resources staff person coordinating this recruitment will send you a request asking for additional information. (This confidential information is solicited for the purposes of providing reasonable accommodation only).
  • Yes
  • No
11

I certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal.
  • Yes
  • No
Required Question
Salary42.20 - 53.49 Hour
Listing Type
Jobs
Position Type
Full Time
Salary Min
42.20
Salary Max
53.49
Salary Type
/hr.

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