Regional Program Coordinator (Program Coordinator 3)

Oregon Judicial Department | Medford, OR

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Posted Date 1/13/2022
Description

VACCINATION POLICY UPDATE: The policy of the Oregon Judicial Department requires all new employees, rehired employees and new temporary employees to initiate COVID-19 vaccination prior to hire and complete their COVID-19 vaccination series no later than 30 days post-hire, unless the employee receives a medical or religious exception/accommodation. New employees must submit vaccination documentation or be approved for an exception/accommodation prior to commencing employment. For more information email OJD.hrsd@ojd.state.or.us.
 

Application Tips

  • Workday times out after approximately 15 minutes of inactivity. 

  • REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Prepare your cover letter before starting your Workday application.

  • REQUIRED: a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.

  • Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.

  • You must follow all Instructions to be considered for this position.

  • Failure to provide a completed work history and cover letter may result in your removal from consideration. 
     

We are seeking a Regional Program Coordinator (Program Coordinator 3) for the Oregon Judicial Department at Jackson County Circuit Court in Medford, Oregon.

 

This position will work with the Southern Oregon Facilitation Initiative (SOFI), which includes the following judicial districts: Coos/Curry, Douglas, Grant/Harney, Jackson, Josephine, Klamath/Lake, and Malheur. SOFI is a regionalized approach to court facilitation through the development and funding of a southern facilitation program initiative. Every dollar spent on these resources will increase access to justice and work toward ensuring that self-represented parties have access to family law facilitation at all Southern Oregon courthouses. These services will allow the counties participating in SOFI to have a meaningful impact on parties and families in need of assistance in rural areas where those resources are not available. The initiative will support courts that have partial or no facilitation resources. This position requires a specialized understanding and expertise regarding all areas of responsibility regarding family law.

 

As a Regional Program Coordinator
You will serve as a resource and be responsible for the daily operations of SOFI, coordinating advisory meetings and conducting workgroups to provide information and data to those in attendance for SOFI. You will work directly with judges, court staff, other courts, and affected agencies to ensure that communication flows among all stakeholders.

 

You will provide administrative support to all aspects of the initiative for participating judicial districts. This includes directly assisting self-represented litigants on complex matters, including remote scheduling and procedural requirements for SOFI, document preparation, forms maintenance, format, as well as explaining the expected outcome of each procedure for which the forms are provided. You will explain the next course of action and track case status through the court, providing information when needed. In doing your work, you will develop and maintain spreadsheets for statistical reports.

 

Regularly interacting and explaining rules, policies, and procedures to other program coordinators with SOFI and/or self-represented litigants regarding remote facilitation will be a large part of your work. We need someone who can explain complex information about legal processes in an understandable manner for SOFI.

 

You will have the opportunity to participate in statewide and local educational trainings to stay abreast of current laws, rules, procedures, and policies as well as other trends that impact family law issues. These training and educational opportunities may involve travel to other locations, webinars, and other web-based information sharing technology. The trainings will often collaborate with other state agencies whose rules and regulations affect domestic relations matters in the court.

 

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.    

 

What can help you get a chance to interview?
It’s important to know your application will be read by an actual person, not a computer algorithm. When we read your cover letter, we are looking to see if you are writing to us, at OJD, and whether you have addressed the Requested Skills and Attributes listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter.

 

Instructions for Cover Letter, Work History or Resume

This recruitment requires a cover letter and a complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:

 

Resume/Work History

  • Attach your updated resume in the Resume / CV / Cover Letter section of the application.  The attached resume file should include your name.

           OR 

  • Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

 

Cover Letter

  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.

  • In the body of your cover letter, please include responses to all five (5) Requested Skills and Attributes listed below.

  • Address the cover letter “To the Hiring Manager.”

 

Failure to follow these above points may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications
(These must be evident in your resume for full consideration.)
The qualified applicant must have at least three (3) years of increasingly responsible technical or professional-level program experience that typically supports the knowledge, skills, and abilities for this position.
AND
Possess a bachelor’s degree in business or public administration, behavior or social/human services, or a closely related field.
OR
Any combination of education and experience equivalent to six (6) years that supports the knowledge, skills, and abilities for this position.

Special Qualifications

(These must be verifiable in your application.)

None.

 

Requested Skills and Attributes

(These must be verifiable in your application and addressed in your cover letter for full consideration.)

  • Experience fostering cooperative working relationships among agencies, community partners, and interested parties.

  • Experience communicating with a variety of people from differing educational, socio-economic, and/or cultural backgrounds.

  • Experience managing programs with participants who must meet specific program requirements.

  • Experience working in a court, legal, family, or behavior services environment.

  • Proficiency using a computer to enter and retrieve data, perform research and analysis, and present findings to a supervisor or group.

 

Working Conditions

  • This is a full-time position and the work schedule is typically 8:00 a.m. to 5:00 p.m., Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.

  • Frequent phone, video, and in-person contact with people from diverse backgrounds.

  • Frequent phone, video, and in-person contact with people who are facing challenging life circumstances, highly stressful situations, or trauma.

  • The following equipment may be used: telephone, personal computer, copy machine, scanner, and fax machine.

  • Long periods of sitting or standing may be required with daily data entry input.
     

ADDITIONAL INFORMATION
Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to Oregon Judicial Department employee benefits.
Questions and Support

  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

  • Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.

  • For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.


THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

Listing Type
Jobs
Categories
Government/Public Agency
Position Type
Full Time
Experience Level
Mid Level
Employer Type
Direct Employer
Salary
$4,729 - $7,702
Salary Type
/mo.

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