Communications Project Coordinator

Habitat for Humanity Portland Region | Portland, OR

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Posted Date 10/02/2022
Description

Position: Communications Project Coordinator

Department: Communications

Reports to: Communications Manager

Status: Hourly, Non-exempt

Level: C

Compensation: $20.43/hour to $24.90/hour; See Starting Salary Expectations section below.

Closing Date: October, 21st 2022

About Us:

Habitat for Humanity Portland Region revitalizes neighborhoods, builds affordable and sustainable homes, and empowers families through successful homeownership. Habitat for Humanity Portland Region is an independent affiliate of Habitat for Humanity International, a global home building movement and top private home builder in the country. By providing affordable housing, home repairs, skilled construction training, financial education, and volunteer opportunities, the organization has transformed millions of lives, helped stabilize communities and fostered economic vitality in the region. We believe that everyone deserves the opportunity to reach their full potential, and that starts with a stable and healthy place to call home.

We are intentional about building a healthy and thriving organizational culture and envision a community of staff, partners, volunteers, and donors who are deeply committed to equitable and anti-racist practices in every facet of our organization. We engage in continual learning and seek ways to operationalize equitable practices. Our Equity Statement and Cultural Compact are living, breathing documents that we continually work toward.

Habitat for Humanity Portland Region operates out of two offices (Hillsboro and NE Portland), three brick and mortar stores (Beaverton, Gresham and Portland), one warehouse (NE Portland), and construction sites in east and west Portland, Beaverton, Hillsboro, King City, Gresham, and Lake Oswego. Please visit our website and social media pages to learn more.

Note to Candidates:

We are committed to building a diverse and inclusive organization and we are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We recognize that requirements for educational and experience minimums create unnecessary barriers for under-served populations in pursuing employment opportunities in which they may be successful. In considering this alongside our Equity practices, we have removed educational and experience minimum requirements in order to focus on candidates’ abilities to excel based on the responsibilities of the position. We strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications described.

Position Overview:

We are seeking a highly motivated individual who will be accountable for overseeing the coordination of organization-wide marketing and communication projects. This position will be responsible for convening interdepartmental conversations, acting as a liaison between departments, clarifying project scope, managing project flow, and working with the Communication Department resources to fulfil project requests.

Responsibilities:

  • Provide project management support to the communications department. Work with various internal stakeholders to determine and define marketing and communications’ projects’ scope and objectives. Determine needed resources (graphic design, web development, videography, printing, copywriting, etc.).
  • Anticipate copy, image, and other assets needed to reach objectives and manage resources in an effective and efficient manner. Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
  • Manage flow of projects in the Smartsheet project management system. Assign projects to a producer, update the status, and manage the review process with internal stakeholders.
  • Responsible for ensuring that initiatives are carried out and delivered on time and within budget
  • Ability to set expectations at project kickoff, and when issues arise to find solutions and communicate with stakeholders when issues impact the project quality or budget.
  • When department resources are at capacity, work with external contractors to coordinate project logistics and ensure projects meet internal deadlines.
  • Communicate with internal stakeholders and print vendor to determine printing, paper needs, mailing preferences, and timing. Work with print vendor to obtain print quotes.
  • Maintain a constant view of all work in flight across projects.
  • Convene and lead quarterly check-ins with each department. Help teams forecast their marketing and communications needs.
  • Send out quarterly reminder emails to department stakeholders to review respective website pages.

Required Knowledge, Skills, and Experience:

  • We expect that a candidate with 2 years of project management experience will be successful in this position.
  • Project management software experience
  • Excellent interpersonal communication skills
  • Strong time management and organizational skills. Ability to multitask and meet tight deadlines
  • Demonstrated self-starter and works well within a highly collaborative, multi-disciplinary team
  • Creative problem solver
  • Show a clear ability to work autonomously, with solid decision-making skills
  • Commitment to and respect for diversity, equity, and inclusion work. Utilize an equity lens when reviewing marketing materials or communicating with others
  • Be a public advocate of Habitat for Humanity & represent the organization with positivity & consistency.

Preferred Knowledge, Skills, and Experience:

  • Experience with Smartsheet software.
  • Experience working with graphic designers and marketing professionals

Work Environment and Physical Demands:

OFFICE/HYBRID

  • Human-paced, open, team-oriented, business casual office
  • This position may be eligible for remote/hybrid work based on responsibilities, performance, and access to essential work-related resources.
  • The employee will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
  • This is largely a sedentary role with some filing work, which requires the ability to lift files, open filing cabinets, bend, and stand on a stool as necessary
  • This position may have occasional local travel – typically to other Habitat locations.

Schedule:

OFFICE - WEEKDAY ONLY

  • 40 hours a week, M-F 8:30am-4:30pm
  • Occasional overtime may be necessary
  • Alternative/flexible schedule considered after 6 months of employment.

Starting Wage Expectations:

Minimum $20.43/hour to range midpoint of $24.90/hour. Placement will generally not exceed the midpoint based on qualifications, experience, and internal equity. The full wage range is $20.43/hour to $29.63/hour.

Benefits:

We offer a comprehensive benefits package that includes:

  • Health insurance (medical, vision, alternative care, prescription)
  • Health reimbursement arrangement (HRA)
  • Dental insurance
  • Generous paid time off
  • 3% matching 403(b) retirement plan
  • Flexible spending accounts
  • Short-term & long-term disability insurance
  • Life insurance
  • Employee assistance program
  • And more!

How to Apply:

Submit the following materials at: https://bit.ly/HABCAREERS

  • Cover letter addressing how your personal and professional experiences have prepared you for this position.
  • Resume
  • Three professional references

Employment is contingent on passing a background check.

Habitat for Humanity Portland Region hires a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all employees can thrive. Habitat for Humanity Portland Region is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.

Note: This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause.


Listing Type
Jobs
Categories
Communications | Nonprofit
Position Type
Full Time
Employer Type
Direct Employer

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