The mission of the Oregon Attorney General’s Sexual Assault Task Force is to advance an effective survivor-centered, multi-disciplinary, collaborative approach to the response to and prevention of sexual violence in Oregon. We achieve our mission by providing training, resources, and support to organizations and communities working to prevent and respond to sexual violence. We seek to facilitate cross-discipline collaboration and cultivate victim-centered approaches to sexual assault primary prevention and response. The Sexual Assault Task Force was formed in 1999 by Attorney General Hardy Myers and statewide advocates, activists, and multidisciplinary responders in order to organize statewide efforts to address adolescent and adult sexual assault in Oregon. The Administrative Coordinator position is funded with a mix of federal and state funds. The position provides program and administrative support to SATF programs and coordinates SATF membership and the Board of Directors.
· Maintain a survivor-centered, social justice, and mission-driven focus while navigating system-based environments.
· Maintain a commitment to addressing and combating systems of oppression that reinforce violence.
· Maintain a commitment to the mission and work of the Sexual Assault Task Force with an appreciation for and sensitivity to the guiding principles of the organization – survivor-centered; multidisciplinary collaboration; and service to responders, preventionists, providers, and victims.
· Facilitate engagement, interest and enthusiasm among allied partners with positive and professional communication regarding the SATF mission.
· Ability to work both autonomously and participate in and/or facilitate collaborative teams.
· Practice the principles of ethical and professional communication that include respect, honesty, personal responsibility, listening, and direct communication.
· Ability to handle sensitive information with discretion and confidentiality.
· Ability to navigate a fast-paced, dynamic, often-changing environment with tight deadlines.
· Perform tasks in a variety of locations and environments, including the AGSATF office and other meeting and training locations across the state and nationally. The workday often includes using a telephone and sitting at a computer screen for extended periods. Tasks may require lifting, moving, or carrying objects of about 25 pounds, such as boxes, materials, and other supplies.
· Travel by car in Oregon is necessary.
· Participate in agency-wide work and activities and support other staff in their work when necessary.
- Provide program and administrative support to the SATF Programs (Sexual Assault Training Institute, SANE, and Prevention programs), Membership, and SATF Board of Directors, including:
o Assist SATI with training logistics, including: venue, travel arrangements, lodging, catering, reimbursements, scholarships and other disbursements and needs to ensure success of all SATF activities.
o Track event registration details and email confirmations
o Maintain up-to-date rosters of event participants
o Coordinate printed training and other classroom materials
o Compile pre/post test and evaluation summary reports
o Prepare name-tags, table tents, and certificates for training, conference, and meeting attendees
o Process all SANE certification and recertification applications for action by the SANE Coordinator or SANE Commission
o Maintain and update all SANE files and databases
o Assist SANE Coordinator in preparation for quarterly SANE Commission meetings
- Maintain SATF Membership system including:
o Maintain and update membership and workgroup contact lists and communication
o Process new membership and reappointment applications and follow-up, including email notices, appointment/reappointment letters and acknowledgements for time served
o Distribute SATF quarterly Task Force meeting announcements; manage RSVP system
o Prepare quarterly Task Force meeting logistics, including, but not limited to: including catering order/delivery, room reservations, vendor contact/payment
o Maintain membership meeting archiving system (filing hard and electronic copies)
o Provide administrative support to the Sexual Assault Task Force Advisory Committee and Steering Committees; co-coordinate quarterly guest presenters in collaboration with the Executive Director.
● Manage SATF office including: mutli-line telephone system, greet visitors, maintain supplies inventory, mailing, processing incoming/outgoing mail, and filing; coordinate janitorial services.
● Ensure timely processing of incoming donations and revenue via snail mail and PayPal; Assist with bank deposits.
● Track on-line and mailed registration and certification/recertification fees
● Develop training, conference, meeting, and event announcements and registration materials using Microsoft Word, Publisher, Excel, and other online software (Google Forms, PayPal) in coordination with program staff.
● Manage SATF listservs
● Maintain and update mailing/contact lists for SATF network
● Update website information as needed.
● Other duties as assigned.
● A minimum of 2 years relevant experience with administrative and/or program management.
● Ability to work in a fast-paced, detail-oriented environment.
● Experience working in a direct service/human services setting is desired.
● Demonstrate an understanding of systems of oppression as the root cause of sexual violence.
● Knowledge of basic sexual assault dynamics and interest in issues of violence against women and historically marginalized populations.
● Proficiency with Microsoft Office programs.
● Experience and comfort using online software and website platforms.
- Professional verbal and written communication skills
All employees of the Sexual Assault Task Force must complete a full criminal background check before hire. To apply: Send a resume, cover letter, and three professional references to email@example.com with “Administrative Coordinator” in the subject line. Interviews will begin in June.