Oregon Community Foundation
Program Associate, Scholarships
Location: Eugene, OR
Application Deadline: 11/2/2021
Since 1973, the Oregon Community Foundation (OCF) has pursued a mission to improve lives for all Oregonians through the power of philanthropy. The Foundation invites Oregonians with different perspectives to come together around the shared value of giving back. We work with individuals, families, businesses, and organizations to create charitable funds that support the community causes they care about. These funds support the critical work that nonprofits are doing across Oregon. Our headquarters are in Portland, with regional offices in Bend, Eugene, Salem, and Medford, Oregon.
As a member of the Community Impact Department’s Initiatives Branch, the Program Associate for Scholarship’s primary responsibilities are to assist with the implementation and maintenance of the foundation’s $11 million scholarship program. This includes working with scholarship committees, volunteers, and donors, and acting in a coordinating role for the state-wide scholarship volunteer program.
This position is located in OCF’s Eugene, Oregon, office and as such, staff are expected to serve as an integral part of the regional team, participating in weekly team meetings and information sharing.
Essential Duties and Responsibilities
A. Scholarship Fund Administration - Percentage of Time: 60%
- Serve as the primary staff contact for a large number of scholarship funds and provide donor stewardship for assigned scholarship donors
- Staff scholarship funds: conduct scholarship application review; organize, manage logistics for and lead scholarship committees; recruit, train and orient volunteers for scholarship funds this position staffs; schedule and facilitate meetings
- Provide guidance and answer questions for prospective scholarship seekers regarding OCF’s programs, participate in outreach efforts, particularly to populations and communities that are underrepresented
- Track contacts, enter, and manage data in integrated database as it relates to donors, volunteers, and scholarship recipients. Create reports as needed
- Provide administrative and programmatic support generally as part of the scholarship team
B. Scholarship Volunteer Coordination - Percentage of Time: 40%
- Develop and implement processes and trainings for the volunteer aspect of the scholarship program.
- Train staff and volunteers, act as a partner to regional staff in volunteer management, work with staff who manage volunteers to ensure that volunteers are appropriately recruited, oriented, trained, and recognized and that records of volunteer involvement are kept current, assist with problem-solving as needs arise
- Work closely with other OCF staff to coordinate and align scholarship volunteer program with broader volunteer program
- Develop and implement intentional processes to recruit and place diverse candidates for volunteer roles
- Coordinate production of materials and reports for use by staff, the board, subcommittees of the board, volunteer advisory committees, and external stakeholders
- Manage and conduct administrative processes for scholarship volunteer program, remain abreast of evolving best practices and implement improvements
- Ensure that equity, diversity, and inclusion principles and practices are infused throughout the program
Supervisory Responsibilities - Percentage of Time: 0%
- No supervisory responsibilities
Marginal or Non-Essential Job Duties:
Participate in statewide efforts to advance branch and department priorities as appropriate
Required Cultural Values: In addition to the specific job requirements for each position, staff are expected to embody certain cultural values to support OCF’s mission: communicate effectively, value one another, demonstrate accountability, embrace possibilities, address conflict, and take action.
Required Education, Skills, Training and Experience and Skills
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.
- Four years’ progressively responsible administrative experience and/or project management experience in a nonprofit, educational institution, or other relevant setting
- Familiarity with scholarship or grants administration, specific scholarship programs, volunteer administration, and/or financial aid/scholarships in Oregon
- Bachelor's degree in a related field or equivalent experience in lieu of degree
- Good problem solving and analysis skills, able to synthesize information gathered from several sources
- Comfortable with ambiguity and uncertainty
- Ability to convey information clearly, effectively, and engagingly orally and in writing.
- Excellent interpersonal skills with ability to develop and maintain relationships and work collaboratively to achieve positive outcomes
- Cultural agility skills necessary to work effectively with diverse people, teams, and communities
- Excellent collaboration skills--able to work effectively, respectfully, and cooperatively with other team members and staff from other departments
- Strong organizational skills--detail-oriented, able to work independently and in a team, able to prioritize and manage several tasks efficiently, able to meet multiple deadlines, and able to shift priorities and adapt to change
- Excellent customer service skills to provide service that is courteous and competent, promoting trust and confidence
- Attention to detail, accurate and timely completion of tasks
- Strong knowledge of MS Word, Outlook, Excel, PowerPoint, and Teams. Experience working in a network environment with an integrated database
- Valid driver’s license
Physical Demands and Working Conditions: This job is typically performed under very comfortable working conditions; any disagreeable elements are generally absent during normal performance of the job. Job duties are performed in an office setting or indoor meeting rooms.
Requires ability to drive and type/use a keyboard and drive.
The amount of effort typically applied and the frequency of application: (Whereas, the following refers to lifting, any equivalent effort may be substituted.)
Less than 1 pound – Effort applied 40-70% of time
Between 1 and 5 pounds – Effort applied 15-40% of time
Between 5 and 25 pounds – Effort applied less than 15% of time
The effort reflected above is typically applied when sitting and standing.
Travel - Percentage of Time: 5-10%
Is required for performance of job duties, statewide with occasional overnight stays.
Safety: Support a safe work environment by performing work duties safely and according to procedures. This includes reporting all injuries, illnesses or accidents sustained while working to your immediate supervisor as soon as possible after the occurrence or within 24 hours of the injury, illness, or accident, and reporting any accident involving OCF vehicles, equipment, or other property, regardless of the nature of the accident, to your immediate supervisor as soon as possible after the accident.
Attendance Requirements: Regular punctuality and attendance are required.
Compensation and Benefits: This is an exempt, full-time position. The hiring range for this position is $46,344 to $56,772, DOE. Salary offers are determined in conjunction with an internal pay equity assessment.
Our excellent benefit package includes generous paid time off, choice of medical and dental coverage, vision, outstanding 401k retirement plan, commuter and healthcare pre-tax savings accounts, employer-paid disability and life. Employees have access to an Employee Assistance Plan, paid volunteer leave, professional development opportunities, and much more!
To Apply: The Oregon Community Foundation is an Equal Opportunity Employer committed to equity, diversity, and inclusion. We strive to build a diverse workforce to promote effective work in partnership with all communities and population groups in Oregon. We welcome a diverse pool of qualified applicants.
To be considered for this position, please provide a cover letter addressing how you meet the requirements of this position and a copy of your most recent resume. Apply online at https://oregoncf.org/about/careers/