Senior Executive Assistant

Literary Arts | Portland, OR

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Posted Date 10/12/2021


Literary Arts is a nonprofit literary organization based in Portland, OR. Our mission is to engage readers, support writers, and inspire the next generation with great literature.

Our programs create opportunities for readers and writers of all ages and walks of life to engage with stories. We provide programs in concert halls, classrooms, our community space, and on the radio. Literary Arts is committed to remaining a dynamic and responsive organization that will continue to evolve with our community’s needs and deepen our equity work across all our programs.

The Position:

Literary Arts seeks an efficient, well-organized individual to assist the Executive Director on a full-time basis. This position plays a key role in the daily operations of an established and dynamic literary nonprofit, offering wide-ranging experiences to a candidate seeking a career in arts administration.

The Senior Executive Assistant will primarily work for and support the Executive Director. In addition, full office support may be needed in coordination with Deputy Director, Finance Director, and other Senior Staff.

Essential Duties and Responsibilities:

  • Administrative support: Manage the Executive Director’s schedule and travel logistics, internal and external meetings and communications, and other administrative support as needed.
  • Board liason: Schedule, set-up, and take minutes at monthly meetings of the Board of Directors, the Executive Committee, and other Board Committees. Assist with all Board communications in coordination with the Executive Director.
  • Writing, editing, and proofreading: Draft written communications for the Executive Director. Copy edit/proofread memos, reports, presentations, and other documents for organizational literature.
  • Assist with front-of-house hospitality, including welcoming guests and answering phones
  • Project coordination: Manage projects as requested by the Executive Director, with an emphasis on capital campaign projects. May also include temporary program management while a staff member is on leave, or campaign related construction.
  • Coordinate all staff events such as full staff meetings and other social gatherings.
  • Other duties as assigned by the Executive Director.
  • Download Job Description

    Nonprofit Professionals Now is continuing its support of Literary Arts and their team expansion.

    To apply for this position, please visit: and submit a resume, cover letter and a short writing sample of your choice (no more than 1 page).

    Application Deadline: October 31, 2021

    Listing Type
    Clerical/Administrative | Executive | Nonprofit
    Position Type
    Full Time

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