Circuit Court Case Management Support Specialist (ITS3)

Oregon Judicial Department | Salem, OR

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Posted Date 11/22/2021
Description

**This application MUST be submitted through the State of Oregon's Job Opportunities Program - Workday. Please copy & paste this link into a new browser window: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Salem--Judicial--Enterprise-Technology-Services-Division---Admin--Applications/OJD-Information-Technology-Specialist-3--Circuit-Court-Case-Management-Support-Specialist-_REQ-81385

VACCINATION POLICY UPDATE: The policy of the Oregon Judicial Department requires all new employees, rehired employees and new temporary employees to initiate COVID-19 vaccination prior to hire and complete their COVID-19 vaccination series no later than 30 days post-hire, unless the employee receives a medical or religious exception/accommodation. New employees must submit vaccination documentation or be approved for an exception/accommodation prior to commencing employment. OJD requires additional safety measures for unvaccinated employees that may include bi-weekly testing. For more information email OJD.hrsd@ojd.state.or.us.

 

Application Tips

  • Workday times out after approximately 15 minutes of inactivity. 

  • REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes listed below. It is important that you attach a cover letter and provide examples of when you performed similar work to what is in the Requested Skills and Attributes. This means that a generic cover letter you have used to apply for other jobs is likely not enough to get you an interview. We read every letter, and we are looking for candidates that follow these instructions and provide the information we need to make a decision. Prepare your cover letter before starting your Workday application.

  • REQUIRED: a completed work history through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume. Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.

  • You must follow all Instructions to be considered for this position.

  • Failure to provide a completed work history, resume and cover letter may result in your removal from consideration.

 

We are seeking a Circuit Court Case Management Support Specialist (Information Technology Specialist 3) to join the Enterprise Technology Services Division (ETSD) in the Office of the State Court Administrator (OSCA) at the Oregon Judicial Department (OJD). 

 

As a Circuit Court Case Management Support Specialist…

You will be part of an applications team that implements, maintains, configures, tests, and supports customers who use the court’s internal case management system in the Office of the State Court Administrator, Supreme Court, Court of Appeals, Tax Court and circuit courts across the state.

 

In your role, you will develop test plans and test scripts for a variety of system testing activities (i.e., beta, end-user acceptance, regression, and performance). You will research, analyze, and document statistical information. You will also analyze, plan, and track software releases, patches, and configuration for multiple testing environments.

 

You will collaborate with other subject matter experts to evaluate, troubleshoot, document, and respond to incidents assigned to your team via help desk tickets. In doing your work, you will identify, analyze, resolve, and communicate issues and determine the effect on court operations and processes. You will provide technical expertise and problem solve on system and component functionality at meetings and during presentations. You will be expected to identify and recommend areas where systems and components require change to improve efficiency and effectiveness of court operations.

 

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission and are excited to have you on our team.
 

Instructions for Cover Letter, Work History or Resume

This recruitment requires a cover letter and complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:

  • Complete the Job History/Work Experience portion of your Workday profile.  

OR  

  • Attach your updated resume in the Resume / CV / Cover Letter section of the application.

  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.

  • Address the cover letter “To the Hiring Manager.”

  • In the body of your cover letter, please include responses to all seven (7) of the Requested Skills and Attributes (see below).

 

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.


Minimum Qualifications

(These must be evident in your resume for full consideration.)

The qualified applicant must have two (2) years of responsible, technical experience that typically supports the knowledge, skills and abilities requirements listed for the position.
AND
Must possess a Bachelor’s degree in management, business or public administration, computer science, IT, or a closely related field.
OR
Any combination of education and experience equal to five (5) years of experience that support the knowledge, skills, and abilities for this position.

 

Special Qualifications

(These must be verifiable in your application.)

You must have a current driver’s license and an acceptable driving record or be able to provide an acceptable alternate means of transportation.

 

Requested Skills & Attributes
(These must be verifiable in your application and addressed in your cover letter for full consideration.)

  • Experience in providing software support services to end-users across multiple locations.

  • Experience in testing, operating, or working with case management software.

  • Experience in communicating and presenting information clearly and logically, orally and in writing.

  • Experience in troubleshooting computer peripherals such as printers and scanners.

  • Experience working independently under minimal supervision.

  • Experience in working in or with a courthouse.

  • Experience in Odyssey Case Management System.
     

Working Conditions

  • This is a full-time position. The work schedule currently is 8:00 a.m. to 5:00 p.m., Monday through Friday. It is not eligible for overtime compensation for hours worked more than 40 per work week. 

  • Occasional after-hours, night, and weekend work.

  • Occasional travel to court locations throughout the state (with occasional overnight stays).

  • Frequent email, phone and in-person contact with people from diverse backgrounds.

  • Often involves email, in-person and phone contact with confused or frustrated people.

  • The following equipment will be used on a regular basis: telephone with optional headset, personal computer with screen monitor, and computer peripheral equipment.

  • Lifting and moving computer equipment or other office equipment weighing up to 25 pounds may be required.

 

ADDITIONAL INFORMATION
Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to Oregon Judicial Department employee benefits.
Questions and Support

  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

  • Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.

  • For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.


THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

Listing Type
Jobs
Categories
Government/Public Agency | Information Technology
Position Type
Full Time
Experience Level
Mid Level
Employer Type
Direct Employer
Salary
5608-9140
Salary Type
/mo.

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