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Administrative Assistant / Intake Specialist

Vista Counseling & Wellness Center | Portland, OR

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Posted Date 7/24/2026
Description Administrative Assistant/Intake Specialist needed for Vista Counseling (www.vistapsych.com), a psychology practice based in Eugene, OR with offices in Eugene, Portland, and Bend.

The annual pay range is $43,000 to $46,000. This is an hourly pay position (starting at $22/hr).

Ready to join a vibrant team dedicated to helping others?

Vista's mission is to strive to provide the very highest level of care and service to our clients, helping them remove barriers to their full potential. We help our clients leverage their inherent strengths. We also strive to provide the highest level of service. Our core values are Connection, Caring, and Contribution.

Duties include answering incoming phone calls for new and existing clients, matching new clients to therapists and scheduling intakes, scheduling appointments, insurance verification, as well as other office duties to help operate the practice. 40 hours per week.

Requirements

Minimum Qualifications:
  • Must have experience with website browsers, word processing, email, database entry, and phone systems.
  • Professional and friendly at all times with clients
  • Have the ability to handle multiple tasks throughout the day
  • Must be organized, detail-oriented, and accurate in your work.
  • Easy to work with and able to accept correction, training, and feedback well.
Preferred Qualifications:
  • At least two years of experience of professional phone scheduling or receptionist duties, where phone and email duties were a large part of the job (dental office, spa scheduler, medical receptionist, hair salon, etc).
  • Prior experience in a medical setting is a plus.
Benefits

Hourly employee with a competitive salary, health insurance, paid sick leave and vacation time, and 401K benefits with employer match are available for full-time employees.

Vista Counseling is committed to addressing cultural issues around implicit bias, racism, for communities of color and diverse backgrounds. We approach this with a culture of humility, as well as an understanding that we are responsible for our own learning. We believe that this learning is lifelong. We strive to be allies in any way we can, work to be open to feedback when we make mistakes, and are committed to putting meaningful action behind these sentiments.

Vista is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

***Annual Salary will be supplemented by performance bonuses. Also, annual raises are customary***
Salary43,000.00 - 46,000.00 Annual
Listing Type
Jobs
Categories
Clerical/Administrative
Position Type
Full Time
Salary Min
43000.00
Salary Max
46000.00
Salary Type
/yr.

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