Individual Giving Coordinator (Full-Time)

Portland Art Museum | Portland, OR

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Posted Date 9/09/2022

The Portland Art Museum (referred to as Museum) and the Center for an Untold Tomorrow (referred to as PAM CUT) invites applications for the position of Individual Giving Coordinator. The Individual Giving Coordinator reports to the Associate Director of Individual Giving and is a member of the Development team which is responsible for fundraising in support of the mission of the Portland Art Museum and the Center for the Untold Tomorrow.

This position participates in the growth of the Individual Giving program through prospect development, analysis, and coordination of all activities associated with raising campaign, major, planned, and annual gifts from individual donors. This person is resourceful, provides proactive strategic and tactical support in crafting donor communications, is a strong creative writer, and is excited about helping to identify new individual donors. Actively aims to diversify the Museum’s donor pipeline and integrates new opportunities for participation and connection for donors at all levels.

Duties & Responsibilities

  • Responsible for writing individualized, persuasive donor communications including proposals, solicitation letters, slide decks
  • Supports data integrity of pipeline management in the database by reviewing and updating plan statuses, recording appropriate follow-up actions, and uploading contact reports
  • Assists with individual giving fundraising activities, including but not limited to preparing email correspondence, meeting and call notes, donor research, proposal packets, and coordinating travel, small gatherings, or donor meetings
  • Arranges tours, special access, and customized opportunities for individual donors in coordination with the Donor Engagement Manager
  • Effectively partners with, communicates with, and collaborates with curators, visitor services, and other Museum staff to execute tours and special donor engagement opportunities
  • Assists with volunteer management, including the Development Committee of the Board of Trustees and supports development volunteers to augment major gifts efforts in conjunction with the Associate Director of Individual Giving
  • Assists the Donor Engagement Manager with the execution of donor events, programs, tours, special access, managing invitations lists and supporting follow-up strategies to engage a strong base of diverse donors
  • Contributes to a culture of inclusive donor stewardship, practices empathy and shows respect for donors at all levels, and actively works toward achieving long-term equity goals within the Development department
  • Stays abreast of current affairs in the arts sector, conducts research and shares relevant sector articles, recommends training opportunities with the Museum Development team

Secondary Responsibilities

  • Tracking and coordinating inventory for marketing materials and campaign collateral
  • Coordinate an effective program for recognition, involvement, and stewardship of annual, major gifts, and campaign donors in partnership with the Head of Donor Services
  • Partners with the Development Associate to query donor histories, record donor research, and maintain the Altru Database with current donor contact information
  • Assists with gift documentation in partnership with Development Associate
  • In partnership with the Assistant to the Director of Development, supports maintenance of all individual donor files (digital and hard copy) within the Development department
  • Performs other related duties as assigned

Supervisory Responsibilities

  • No supervisory responsibility

Required Knowledge & Skills

If you have any questions along the way including wanting to talk about a non traditional career background, please reach out to HR.

  • Excellent written and verbal communication skills
  • The ideal candidate would have experience in writing persuasive donor communications and with donor engagement strategy, either for major gifts or annual fund
  • Highly organized and analytical; manages multiple projects simultaneously with ease
  • Comfort and success adapting to and embracing new technologies; Google platform, Zoom, Microsoft Office Suite (Word, Excel, PowerPoint) experience required; knowledge of Customer Relationship Management, design tools, and email marketing softwares preferred
  • Experience maintaining relationships with donors at all levels, community stakeholders, leadership team, colleagues, etc
  • Contribute to a positive organizational culture based on mutual respect, collegiality, collaboration, and openness to many perspectives
  • Upholds confidentiality and protects donor privacy by exercising discretion and adhering to all standards and ethics or privacy rights

Education, Formal & Informal Experience, Training Required, Certification, Etc.

  • Bachelor’s degree preferred with at least 3+ years previous experience in fundraising, sales, or client relations required; or equivalent combination of education and experience
  • Experience managing fundraising programs with goals exceeding $250,000 in revenue preferred
  • At least 2 years experience with a CRM, such as Blackbaud Altru, Raiser’s Edge, or Salesforce, is preferred.
  • Experience with prospect research tools such as WealthEngine, Research Point, Target Analytics, LexisNexis, RelSci, NOZA and others preferred

Job Conditions

  • Non-exempt/full-time status
  • Schedule/hours: 40 hours per week, Monday through Friday
  • Hybrid work schedule with at least 2 days onsite
  • Evening and weekend hours for donor meetings and special events as needed
  • On-call status as needed
  • Extensive computer work and use of Google platform, Microsoft Office, and Blackbaud Altru Database

Physical Activities

  • Frequently sitting, standing, and walking
  • Continuously operates a computer and other office equipment, such as a copy machine, phone, and printer
  • Continuously communicates with team members
  • Occasionally push/pull/lift/carry up to 10 lbs
  • This is not a complete representation of all physical requirements


  • This role is non-exempt/hourly and full-time status
  • Budgeted compensation is within pay grade G ($22.76 min - $26.50 mid - $29.96 max), depending on experience
  • Shift differentials, for hourly/non-exempt staff, for hours worked onsite within:
    • Evening hours (6:00pm-12:00am) will be paid an additional $1.00 per hour
    • Night hours (12:01am-6:00am) will be paid an additional $2.00 per hour
  • Healthcare package: medical, dental, vision, disability, life insurance, 401K match, and flexible spending accounts
  • Paid time off: 6 paid holidays, 2 floating holidays, vacation, sick, and bereavement leave
  • Transportation benefits: TriMet / C-Tran / parking pass discount or bike to work enrollment
  • Museum admission & lectures, programs, and gift shop discounts
  • R.E.A.P (Reciprocal Employee Attraction Pass), providing free general admission to local destinations

Application Process for Individual Giving Coordinator

Apply online at:, to create a profile.

In order to be considered eligible, submissions require a resume, cover letter, four references, and all application questions answered. Incomplete applications will not be considered.

To ensure full consideration, applications must be received by September 25, 2022. Applications may still be continued to be accepted after the full consideration date until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Company Description


The Museum has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment, except employees who work exclusively from home or outdoors. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs. Exceptions to the vaccine mandate require additional safety parameters such as weekly testing. For new employees, requests for exemption must occur before beginning employment to New employees must submit proof of vaccination or a valid exception request to the HR department before their first day of work.

Equal Opportunity & Accessibility

The Museum is deeply committed to diversity, equity, and inclusion, both in our hiring practices and in our Museum employee experiences. We strive to foster a mindful and respectful environment in which everyone can be their authentic selves at work and experience a culture free of harassment, racism, and discrimination.

The Museum is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. This commitment ensures that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. If reasonable accommodation or an alternative form of this application is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact Human Resources at or 503.276.4358.

About the Portland Art Museum

The Portland Art Museum is one of the oldest art museums on the West Coast and seventh oldest in the United States.

The permanent collection has more than 42,000 works of art, and at least one major traveling exhibition is usually on show. The Museum’s collection is distinguished for its holdings of arts of the native peoples of North America; modern and contemporary art; Asian and American art; photographs, prints, and drawings; English silver, and an outdoor public sculpture garden.

The Museum is accredited by the American Alliance of Museums. Learn more at

About the Center for an Untold Tomorrow

The Museum's sister organization, the Center for an Untold Tomorrow is a space founded to encourage the study, appreciation, and utilization of film where artists and audiences explore our region and the world through cinema and cinematic storytelling in all its forms.

CUT hosts the Portland International Film Festival, Northwest Filmmakers' Festival, Reel Music Film Festival, Portland Jewish Film Festival and the Young People's Film Festival.

Listing Type
Position Type
Full Time
Experience Level
Mid Level
Employer Type
Direct Employer
$22.76 min - $26.50 mid - $29.96 max

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