Level: Experienced
Job Location: Portland Campus - Portland, OR
Position Type: Full Time
Salary Range: $25.00 - $26.92 Hourly
Job Shift: Day
Description
About the Oregon Humane Society
Founded in 1868, Oregon Humane Society is the Northwest's oldest and largest animal welfare organization with one of the highest adoption rates in the nation. We are working toward our vision of a world where all animals are treated with compassion, kindness and respect. With campuses in Portland and Salem, OHS is an Oregon-based nonprofit that relies on donor support for its adoption, education, medical and humane law enforcement programs. Visit oregonhumane.org to learn more about how we’re creating a More Humane Society.
The Team
In partnership with leaders and subject matter experts across the organization, the Business Office supports the mission of OHS through providing accounting services and financial analysis. As an organization, OHS is focused on building innovative financial processes that provide transparency, accountability, and integrity. The Business Office builds these processes collaboratively with other teams within OHS, and plays a key role in ensuring the financial sustainability of the agency. The Finance team within the Business Office focuses primarily on stewardship of critical accounting processes and systems and provides key technical guidance and administrative support in accounting matters.
The Position
As Accounting Specialist, you will perform daily accounting and administrative activities within OHS. You will ensure that your activities are both timely and accurate, while providing excellent customer service and support for internal and external customers of OHS. This position is responsible for assisting in the preparation of financial statements by managing the accounts payable processes. You will ensure that other key administrative responsibilities of the Business Office are fulfilled, and you will be a first point of contact for staff with questions on standard accounting and administrative processes, particularly as it pertains to accounts payable and credit cards
Essential Responsibilities
PERSONAL LEADERSHIP
• Consistently strives to exceed expectations; demonstrates flexibility, resilience, and the ability to maintain positive relationships and composure, even under difficult circumstances.
• Maintains high ethical standards, including exhibiting behaviors and actions that embrace and align to our organization and customer service values, while treating all people with respect and dignity.
• Demonstrates an awareness of your individual personal strengths and development needs, modeling non-defensive behavior and openness to feedback; builds a culture of feedback and learning.
LEARNING
• Contributes to regular dialogue and accountability with the leadership team and across the organization to review progress and course correct if necessary.
• Utilizes data and insights to identify, understand and articulate the key inputs and metrics that tell the story of the organization/team strategy and its progress.
• Builds appropriate feedback loops to measure if we are meeting key milestones and if the impact planned is being felt across the organization.
INFLUENCE & REPRESENTATION
• Communicate effectively to executive and other stakeholder groups to ensure they are informed and able to actively engage.
• Liaise with and maintain productive relationships with all stakeholders, including other departments, and donors; build mutually rewarding professional relationships inside OHS at all levels.
• Leverage our best practices externally and grow OHS’ reputation as a leader in the animal welfare space.
PRIMARY RESPONSIBILITIES
• Directly responsible for accounts payable and credit cards. Ensures accurate and efficient processes with strong internal controls.
• Process vendor payments and purchase order creation requests.
• Manage corporate credit card program and perform monthly credit card reconciliation process.
• Maintains and ensures compliance with policies and procedures as it relates to accounts payable.
• Verify budget availability before paying invoices.
• Perform cash receipting activities as needed.
• Perform mail room activities.
• Research discrepancies in accounts payable processes and vendor statement reconciliations
• Manage vendor records and update vendor W-9 forms as needed.
• Work with purchasing staff to maintain contract records.
• Create basic journal entries as needed to correct discrepancies.
• Create basic accounting reports and perform accounts payable reconciliations as needed.
• Develops, documents, and executes continuous improvement of accounts payable processes.
• Responsible for the 1098/1099 reporting process.
• Other duties as assigned.
ACCOUNTABILITY
Reports Directly To: Director, Finance
Often Engages Directly With: leaders and individual contributors across a multi-campus organization, volunteers and external vendors.
Qualifications
Minimum Qualification & Transferable Skills
We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, mentorship and/or service will contribute to the Oregon Humane Society.
• A strong commitment to the OHS mission.
• A minimum of 2 years of relevant accounting experience, or comparable administrative experience.
• Able to exercise sound judgment and maintain a professional demeanor during all interactions with the public, partner agencies, donors, staff and volunteers.
• Proficiency using the Microsoft Office Suite, including Outlook, Word, Excel.
• Preference for experience using a financial system of record. NetSuite experience a plus.
• Excellent verbal and written communication skills - able to communicate with a diverse population in a consistently informative, respectful and professional manner.
Work Environment Conditions & Physical Requirements
This position interacts and collaborates will all levels of the organization, including OHS staff, executive team members, donors, general-public, external vendors, volunteers, and supporters. Contact and communication is carried out through face-to-face, telephone and digital interactions. Excellent customer service skills are essential to success. Communication must be clear, understandable, professional and respectful in all circumstances.
WORKING CONDITIONS
• Work is performed in an office and medical center/animal shelter environment.
• Travel between the two campuses may be required.
• Working at both campuses may be required.
• Occasional weekend and evening work may be required.
• Animal contact and related injuries may occur.
• Noise exposure varies and sometimes includes uncontrolled barking and other animal vocalizations.
• Pace of work is active and demanding, requiring a high degree of multitasking and ability to adapt to changing priorities while managing concurrent projects/tasks to completion.
• Contact with angry or emotional people may occur.
PHYSICAL REQUIREMENTS
• Occasional moving items above shoulder level.
• Occasional use of hands and arms at or above shoulder level.
• Prolonged standing, sitting and/or stooping may occur.
• Occasional climbing and bending.
• Must be able to remain in a stationary position for prolonged periods.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds and ways of thinking, we are better able to leverage the collective power of our teams and address and overcome complex challenges and barriers. We strive for a culture of integrity, respect and compassion where every member of our community contributes their perspectives and authentic selves and where everyone reaches their potential as individuals and teams. We recognize that striving for diversity, equity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Oregon Humane Society is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives and skills so that we can be collectively stronger and have sustained impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group.
At-Will Employment
This position description in no way states or implies that these are the only duties performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.
About the Oregon Humane Society
Founded in 1868, Oregon Humane Society is the Northwest's oldest and largest animal welfare organization with one of the highest adoption rates in the nation. We are working toward our vision of a world where all animals are treated with compassion, kindness and respect. With campuses in Portland and Salem, OHS is an Oregon-based nonprofit that relies on donor support for its adoption, education, medical and humane law enforcement programs. Visit oregonhumane.org to learn more about how we’re creating a More Humane Society.
The Team
In partnership with leaders and subject matter experts across the organization, the Business Office supports the mission of OHS through providing accounting services and financial analysis. As an organization, OHS is focused on building innovative financial processes that provide transparency, accountability, and integrity. The Business Office builds these processes collaboratively with other teams within OHS, and plays a key role in ensuring the financial sustainability of the agency. The Finance team within the Business Office focuses primarily on stewardship of critical accounting processes and systems and provides key technical guidance and administrative support in accounting matters.
The Position
As Accounting Specialist, you will perform daily accounting and administrative activities within OHS. You will ensure that your activities are both timely and accurate, while providing excellent customer service and support for internal and external customers of OHS. This position is responsible for assisting in the preparation of financial statements by managing the accounts payable processes. You will ensure that other key administrative responsibilities of the Business Office are fulfilled, and you will be a first point of contact for staff with questions on standard accounting and administrative processes, particularly as it pertains to accounts payable and credit cards
Essential Responsibilities
PERSONAL LEADERSHIP
• Consistently strives to exceed expectations; demonstrates flexibility, resilience, and the ability to maintain positive relationships and composure, even under difficult circumstances.
• Maintains high ethical standards, including exhibiting behaviors and actions that embrace and align to our organization and customer service values, while treating all people with respect and dignity.
• Demonstrates an awareness of your individual personal strengths and development needs, modeling non-defensive behavior and openness to feedback; builds a culture of feedback and learning.
LEARNING
• Contributes to regular dialogue and accountability with the leadership team and across the organization to review progress and course correct if necessary.
• Utilizes data and insights to identify, understand and articulate the key inputs and metrics that tell the story of the organization/team strategy and its progress.
• Builds appropriate feedback loops to measure if we are meeting key milestones and if the impact planned is being felt across the organization.
INFLUENCE & REPRESENTATION
• Communicate effectively to executive and other stakeholder groups to ensure they are informed and able to actively engage.
• Liaise with and maintain productive relationships with all stakeholders, including other departments, and donors; build mutually rewarding professional relationships inside OHS at all levels.
• Leverage our best practices externally and grow OHS’ reputation as a leader in the animal welfare space.
PRIMARY RESPONSIBILITIES
• Directly responsible for accounts payable and credit cards. Ensures accurate and efficient processes with strong internal controls.
• Process vendor payments and purchase order creation requests.
• Manage corporate credit card program and perform monthly credit card reconciliation process.
• Maintains and ensures compliance with policies and procedures as it relates to accounts payable.
• Verify budget availability before paying invoices.
• Perform cash receipting activities as needed.
• Perform mail room activities.
• Research discrepancies in accounts payable processes and vendor statement reconciliations
• Manage vendor records and update vendor W-9 forms as needed.
• Work with purchasing staff to maintain contract records.
• Create basic journal entries as needed to correct discrepancies.
• Create basic accounting reports and perform accounts payable reconciliations as needed.
• Develops, documents, and executes continuous improvement of accounts payable processes.
• Responsible for the 1098/1099 reporting process.
• Other duties as assigned.
ACCOUNTABILITY
Reports Directly To: Director, Finance
Often Engages Directly With: leaders and individual contributors across a multi-campus organization, volunteers and external vendors.
Minimum Qualification & Transferable Skills
We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, mentorship and/or service will contribute to the Oregon Humane Society.
• A strong commitment to the OHS mission.
• A minimum of 2 years of relevant accounting experience, or comparable administrative experience.
• Able to exercise sound judgment and maintain a professional demeanor during all interactions with the public, partner agencies, donors, staff and volunteers.
• Proficiency using the Microsoft Office Suite, including Outlook, Word, Excel.
• Preference for experience using a financial system of record. NetSuite experience a plus.
• Excellent verbal and written communication skills - able to communicate with a diverse population in a consistently informative, respectful and professional manner.
Work Environment Conditions & Physical Requirements
This position interacts and collaborates will all levels of the organization, including OHS staff, executive team members, donors, general-public, external vendors, volunteers, and supporters. Contact and communication is carried out through face-to-face, telephone and digital interactions. Excellent customer service skills are essential to success. Communication must be clear, understandable, professional and respectful in all circumstances.
WORKING CONDITIONS
• Work is performed in an office and medical center/animal shelter environment.
• Travel between the two campuses may be required.
• Working at both campuses may be required.
• Occasional weekend and evening work may be required.
• Animal contact and related injuries may occur.
• Noise exposure varies and sometimes includes uncontrolled barking and other animal vocalizations.
• Pace of work is active and demanding, requiring a high degree of multitasking and ability to adapt to changing priorities while managing concurrent projects/tasks to completion.
• Contact with angry or emotional people may occur.
PHYSICAL REQUIREMENTS
• Occasional moving items above shoulder level.
• Occasional use of hands and arms at or above shoulder level.
• Prolonged standing, sitting and/or stooping may occur.
• Occasional climbing and bending.
• Must be able to remain in a stationary position for prolonged periods.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds and ways of thinking, we are better able to leverage the collective power of our teams and address and overcome complex challenges and barriers. We strive for a culture of integrity, respect and compassion where every member of our community contributes their perspectives and authentic selves and where everyone reaches their potential as individuals and teams. We recognize that striving for diversity, equity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Oregon Humane Society is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives and skills so that we can be collectively stronger and have sustained impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group.
At-Will Employment
This position description in no way states or implies that these are the only duties performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.