Capital Controls Analyst II - CPPW

About the division

The Budget and Management Division has 8 employees and provides essential services to the bureau, including budget development and monitoring, revenue forecasting, local improvement district financing, debt management, and capital project controls.

What you’ll get to do:

• Work with the lead Capital Controls Analyst on various responsibilities.
• Work with Capital Controls lead to further refine existing reports and dashboards as well as develop new reports and dashboards targeting various audiences.

• Develop and deliver detailed analyses and reports on capital project scopes, schedules, and budgets to different stakeholder groups utilizing data from multiple sources such as SAP, e-Builder, and ArcGIS.
• Work with capital project managers to monitor, manage, and improve project management processes, procedures, and reporting.
• Map and document existing processes, modules, and user interfaces within e-Builder, and update documentation as needed to maintain current and accurate records of the system.

• Research, share information, and provide answers to questions from the public, elected officials, external public agencies and jurisdictions, other Bureaus/Offices, and various organizations, committees, community groups, and labor representatives.
• Develop and present objective analyses, observations, findings, conclusions, and recommendations to supervisors, managers, and City officials via written reports, oral presentations, and public forums.
• Provide training, problem-solving, advice, support, and guidance in areas of expertise.

• Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient verbally and in writing.
• Innovative: You have an aptitude for continuous improvement and can excel in change management. You’ve demonstrated the ability to remain flexible, agile, and calm in a high-paced environment that relies on quick and stable decision-making.
• Problem Solver: You can identify problems early and value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions.
• Authentic: Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers, and employees with respect and are accountable.
• Results Driven: This position is fast-paced, and dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate, and professional manner.
• Organized: Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment
• Relationship Builder: An outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively.

Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following minimum qualifications:

1. Knowledge of principles, tools, and techniques for project planning and management.
2. Experience with developing and delivering detailed analyses and reports on capital project scopes, schedules, and budgets to different stakeholder groups utilizing data from multiple sources such as SAP, e-Builder, and ArcGIS.
3. Experience utilizing e-Builder or similar project management software to monitor, manage, and improve project management processes, procedures, and reporting.
4. Ability to work under limited supervision, independently determine methodologies, assumptions, and data parameters to develop and adjust analytical models; determine report formatting; and determine methods for resolving issues.

STEP 1: Apply online between January 06, 2025 – January 20, 2025

Required Application Materials:

• Cover letter.
  • Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
• Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
• Application Tips:
• Your cover letter can exceed one page, to ensure you are able to provide detailed information for every qualification. A subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.

Step 2: Minimum Qualification Evaluation: Week of January 20, 2025

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of January 27, 2025

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): TBD

• The hiring bureau will review and select candidates to interview.
• Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

An Equal Opportunity/Affirmative Action Employer