Facilities and Maintenance Manager (Full-Time)

Portland Art Museum | Portland, OR

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Posted Date 6/16/2022

The Portland Art Museum invites applications for the position of Facilities & Maintenance Manager. Under the direction of the Director of Campus Operations, the Facilities & Maintenance Manager is responsible for ensuring adequate maintenance and cleanliness of the Museum’s buildings and grounds covering 2 city blocks (200,000 sq.ft.) and 3 smaller offsite locations. This includes gallery spaces, workspaces and spaces for the general public (outdoor campus). The role oversees the mechanical, electrical, plumbing/hydronic, as well as the maintenance and custodial care of the Museum’s buildings and grounds. This is a hands-on working position consisting of troubleshooting/resolving planned and unplanned mechanical issues, while leading a team of engineers, maintenance and custodial staff. This role includes inspecting facilities to meet safety regulations and coordinating renovations and updates. This position regularly communicates across all departments on maintenance activities at the different Museum buildings.

Essential Duties & Responsibilities

  • Hires, trains and manages facilities staff, including maintenance technicians, engineers, and custodial staff
  • Responsible for departmental operations including management of all facilities and maintenance functions, emergency management, and safety/risk management of department
  • Oversees the cleanliness and maintenance of all buildings and grounds, including gallery spaces
  • Coordinates operations staff workloads and conducts planning sessions to ensure operations are streamlined and comprehensive
  • Communicates regularly with all maintenance technicians, both individually and as a team, to ensure good two-way communication concerning maintenance issues
  • Designs, implements, and modifies preventive maintenance programs
  • Inspects various equipment, and systems to improve and maintain efficiency of all facility related equipment
  • Calibrates instrumentation and controls to optimize efficiencies
  • Manages short term projects and initiatives as needed
  • Monitors project tasks, scopes and milestones, ensuring individual contributors to projects are meeting deadlines and time frames
  • Analyzes and reviews federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance
  • Tracks all mandatory licensing agencies required by both city and state. Manages and schedules outside vendors; administers related contracts and agreements; i.e. elevator, pressure vessels, boiler inspections, supporting contractors
  • Achieves financial objectives by maintaining department budget
  • Acts as liaison between Museum and contractors on capital improvements
  • Oversee and handle OSHA safety regulations and training including: lockout tagout, SDS sheets, and blood borne pathogens
  • Train and provide guidance to facility staff on safe handling of chemicals
  • Maintains clear and regular communications across departments and with internal and external stakeholders, including frequently updating the maintenance activities calendar

Secondary or Additional Responsibilities

  • Participate in the disaster management team
  • Performs other related duties as assigned

Supervisory Responsibilities

  • Supervises team of around 13 people, including Custodial Technicians, Facilities Technicians, and Maintenance Technicians
  • Decision making authority within department parameters
  • Responsible for preparation of annual department budget and meeting financial targets
  • Partially accountable for control of capital assets
  • Partially accountable for long-range operation planning, while working with the Director of Operations
  • Recruitment, mentoring, performance management, training & coaching. Serves as a leadership example being clear on the strategic direction of the department, being accountable and holding others accountable, and centering collaboration and the values of the Museum

Institutional Responsibilities

  • Support the Museum’s mission, vision and core values of creativity, connection, equity, learning, accessibility and accountability
  • Contribute to and support the PAM strategic plan, annual priorities, and institutional initiatives such as diversity, equity, inclusion and access
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement
  • Use the equity lens in decision making. Promote equity and inclusion goals and have a “people first” mindset

Required Knowledge & Skills

If you have any questions along the way including wanting to talk about a non traditional career background, please reach out to HR.

  • Welding and soldering techniques
  • Health and safety regulations
  • Basic record-keeping techniques
  • Proper methods of storing equipment, materials and supplies
  • Demonstrated competency in general maintenance skills (carpentry, painting, janitorial)
  • Basic requirements of operating in a high security environment
  • Knowledge of commercial cleaning products, equipment and supplies
  • Excellent verbal and written communication skills
  • Work positively in a team environment with coworkers and visitors
  • Thorough understanding of principles, theories, and practices of:
    • Electrical engineering including distribution systems
    • Mechanical engineering with comprehensive knowledge of pumping systems
    • Pipe fitting and plumbing on an industrial level
    • Instrumentation and controls as they relate to environmental control
    • Common construction practices
    • Hydronic systems
    • Water chemistry as related to open and closed loop systems
    • Steam and hot water generation and combustion efficiencies

Education, Formal & Informal Experience, Training Required, Certification, Etc.

  • Bachelor’s degree in Facility Management; trade school; or equivalent professional experience
  • Minimum 5 years experience with electrical and plumbing
  • Minimum 3 years of experience in supervisory and management skills
  • Previous experience with construction or expansion highly preferred

Job Conditions

  • Non-exempt/hourly position
  • Schedule/Hours: 40+ hours per week
  • Onsite/Not Remote
  • Occasional travel
  • Night, evenings, and weekend hours as needed
  • On-call status
  • Extensive computer work
  • Work with chemicals

Physical Activities

  • Frequent standing, walking, bending body to wait, use of fingers, talking, reaching, hearing, feeling, handling, and grasping
  • Occasional kneeling and climbing
  • Frequently lift/push/pulling up to 50lbs
  • Occasionally climb stairs and ladders (up to levels 20 ft. above the ground)
  • This is not a complete summary of all physical requirements


  • This role is non-exempt/hourly, full-time status
  • Budgeted compensation is within pay grade J ($29.17 min - $35.00 mid - $40.84 max), depending on experience
  • Shift differentials, for hourly/non-exempt staff, for hours worked within:
    • Evening hours (6:00pm-12:00am) will be paid an additional $1.00 per hour
    • Night hours (12:01am-6:00am) will be paid an additional $2.00 per hour
    • Shift differential only applies to onsite work
  • Health Care (medical, dental, vision, pharmacy)
  • Life Insurance (employer-paid life, AD&D, and long-term disability insurance & employee paid voluntary life and short-term disability)
  • Retirement (401k plan, after 12 months service and a minimum of 1000 hours)
  • Paid Time Off (6 paid holidays, 2 floating holidays to allow employees to meet their own religious observances and uphold value of equity and inclusion, vacation time, sick time, jury duty, and bereavement leave)
  • Flexible spending accounts
  • Employee assistance program: free, confidential counseling for employees and family
  • Discounted TriMet, C-Tran passes or monthly parking pass
  • Bike to work benefit
  • Complimentary admission to the Museum for employee and guest(s) accompanied by you
  • Access to Museum lectures and programs
  • Discounts at Museum Shop
  • R.E.A.P (Reciprocal Employee Attraction Pass) card for full and part-time employees, providing free general admission to local destinations
  • Affinity groups -- BIPOC & White Learning Space

Application Process for Facilities & Maintenance Manager

To apply online visit: www.portlandartmuseum.org/careers follow the link to create a profile. Resumes received without completed employment application will not be considered. For questions or accommodation please contact hr@pam.org.

Please attach a cover letter and in addition, we ask that applicants answer the questions within the application. The Museum engages an equity hiring committee to review applications.

Please do not delay in applying. We are looking for an incumbent to begin this role as soon as possible.

Closing date: Open Until Filled

Company Description


The Museum has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment, except employees who work exclusively from home or outdoors. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs. Exceptions to the vaccine mandate require additional safety parameters such as weekly testing. For new employees, requests for exemption must occur before beginning employment to hr@pam.org. New employees must submit proof of vaccination or a valid exception request to the HR department before their first day of work.

Equal Opportunity & Accessibility

The Museum is deeply committed to diversity, equity, and inclusion, both in our hiring practices and in our Museum employee experiences. We strive to foster a mindful and respectful environment in which everyone can be their authentic selves at work and experience a culture free of harassment, racism, and discrimination.

The Museum is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. This commitment ensures that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. If reasonable accommodation or an alternative form of this application is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact Human Resources at hr@pam.org or 503.276.4358.

About the Portland Art Museum

The Portland Art Museum is one of the oldest art museums on the West Coast and seventh oldest in the United States.

The permanent collection has more than 42,000 works of art, and at least one major traveling exhibition is usually on show. The Museum’s collection is distinguished for its holdings of arts of the native peoples of North America; modern and contemporary art; Asian and American art; photographs, prints, and drawings; English silver, and an outdoor public sculpture garden.

The Museum is accredited by the American Alliance of Museums. Learn more at https://portlandartmuseum.org/

Listing Type
Construction/Facilities | Facilities | Maintenance | Management
Position Type
Full Time
Employer Type
Direct Employer
$29.17 min - $35.00 mid - $40.84 max

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