Contracts Development and Review Administrator (Analyst III) - Open until Filled

City of Portland | Portland, OR

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Posted Date 8/07/2023

The City of Portland is seeking a Contracts Development and Review Administrator to join the Portland Bureau of Transportation!

The Contracts Development and Review Administrator navigates complex procurement issues that arise for the Portland Bureau of Transportation. This position will also utilize strong leadership as the supervisor for three (3) staff members and lead for the Contracts Section within the bureau’s Financial Services Division. The bureau’s Contracts Section supports the bureau’s procurement needs by providing guidance in each stage of the procurement processes with the goal on maximizing the effectiveness and efficiency contracted services and goods. This position will collaborate with other procurement professionals across the bureau and City of Portland to implement process improvements. This position regularly practices good judgment and acts with integrity by providing direction to staff on how to meet the procurement needs within City and State regulations. As the bureau’s leader in procurement needs, this position will represent the bureau in Citywide discussions about changes to procurement practices.

What you’ll get to do:

  • Analyze, collaborate and provide solutions for complex procurement issues; provide strategic advice and direction on how to use contracts in order to advance bureau goals.
  • Support bureau staff in all stages of procurement & contracting process, from planning and solicitation to contract award, amendments and termination.
  • Lead a team of analysts that supports the procurement needs of the Portland Bureau of Transportation; manage and allocate work, set strategic goals for the section, and support the professional development of staff.
  • Support the bureau’s goals of advancing fair and equitable contracting practices according to City of Portland and State of Oregon requirements.
  • Institute solid customer service protocols to ensure timely responses to both internal & external stakeholder needs to include Public Records requests.
  • Act as liaison for the bureau in Citywide discussions of procurement practices, working with both internal and external stakeholders.

Who you are:

  • Procurement & Contract Experience: As the lead & supervisor, you have experience finding solutions for complex procurement and contract issues.
  • Past experience in Public Purchasing is highly desired, with a strong knowledge of City Code & State of Oregon Statutes
  • Equitable Leader: You are a strong equitable leader with a commitment to your position as well as your team/employees. Being an ethical, fair, and supportive leader is critical.
  • Collaborator: You are a person who instills confidence in both internal & external stakeholders by not only “talking the talk”, but “walking the walk”
  • Problem Solver: You can identify problems early & utilize active listening & effective communication to find resolutions.
  • Excellent Communicator: You are a strong communicator to technical and non-technical individuals and who is proficient verbally and in writing.
  • Organized: You can work on a multitude of tasks and understand/react to various situations in a fast-paced work environment.
  • Flexible: You have an ability to remain flexible, agile, and calm in a high paced environment that relies on quick and stable decision making.
  • Project Manager: You are able to keep timelines and push projects forward while utilizing strong communication to collaborate with all parties.
  • Equity Focused: So much of what we do within the City involves pausing and looking at each project through an equity lens. Your experience with ensuring projects/reports/etc. are equitable and accessible is essential.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, fertility counseling and resources, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer. For more information on the City of Portland's benefits, please click here.

Work Location
Many positions within the City are designated as hybrid, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR – 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here.

Applicants must meet each of the following minimum qualifications. Describe in their responses to the supplemental questions and résumé how their education, training and/or experience, meets each of the following minimum qualifications:
  1. Experience with procurement and contract management within government/public sector.
  2. Experience as an equitable supervisor including providing coaching and mentoring and ability to apply the City of Portland’s values within your leadership.
  3. Experience utilizing computer programs related to managing procurement & contracting processes for example: the Materials Management module in SAP.
  4. Experience applying a social equity, inclusion and fiscal responsibility lens to government procurement practices.
  5. Experience with project management including collaborating with diverse stakeholders and ensuring timelines and deliverables are met.
Preferred Experience
Certificate in governmental/public procurement through a nationally recognized certification program or able to obtain within an 18-month timeframe after hire.An evaluation of each applicant’s training and experience, as demonstrated in their responses to the supplemental questions and résumé, are weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

**PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline:

Job Posting closes: Monday December 25th or when filled.
Applications Next Reviewed: Week of September 25, 2023
Next Eligible List / Notices Generated: Week of October 2, 2023
Selection Process Begins: Mid-September
Job Offer: TBD
*Timeline is approximate and subject to change without notice

Applicants must submit responses to the supplemental questions and a professional résumé online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
  • Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your résumé should support the details described in your responses to the supplemental questions.
  • Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  • If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month.

Contact Information:
TroyLynn Craft
Senior Recruiter

An Equal Opportunity / Affirmative Action Employer

Salary103,833.60 - 147,035.20 Annual
Listing Type
Clerical/Administrative | Government/Public Agency
Position Type
Full Time
Employer Type
Direct Employer
$103,833.60 - $147,035.20 Annually
Salary Type

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