Courtroom Clerk (Judicial Services Specialist 2)

Oregon Judicial Department | Salem, OR

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Posted Date 5/13/2022
Description

Interviews: Interviews will be scheduled for Wednesday June 8th, 2022. 

 

Benefits and Compensation

  • OJD pays up to 99% of medical insurance premiums—including mental health coverage. The state of Oregon provides a generous benefit package, which includes family health, dental, and vision insurance, optional short- and long-term disability, term life insurance, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses – all of which can be tailored to individual needs. Click on the link at the end of this announcement for additional information. The hourly equivalent for this position is $16.77 - $27.28. The salary range, identified in the job announcement, is for a new hire who is not yet a member of the Public Employees Retirement System (PERS). After becoming a member of PERS (usually after six-full calendar months of employment), the required 6% employee retirement contribution will be deducted from your pay, and your salary will be increased by 6.95% to help offset that and other cost increases (such as Medicare, Social Security, state taxes, and federal taxes). For new hires who are already active PERS members, the 6% salary deduction and 6.95% salary increase will be effective immediately upon hire.
  • OJD provides 10 paid recognized holidays, 2 floating holidays, 3 personal business days, and separate sick and vacation paid leaves (pro-rated for part-time employees).
  • OJD will pay an additional 5% allowance for bilingual skills (including ASL) subject to passing a bilingual skills test and the successful applicant is assigned to use those skills on the job.
  • A cost-of-living adjustment (COLA) of 3.1% will be added to this position on 12/1/2022 (paid in January 2023).
  • Compensation is based on conducting a pay equity analysis which involves a review of the candidates’ credentials along with the current compensation of the existing OJD workforce. Click on the link at the end of this announcement for additional information.
     

Application Tips

  • Workday times out after approximately 15 minutes of inactivity. 
  • REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes listed below. It is important that you attach a cover letter and provide examples of when you performed similar work to what is in the Requested Skills and Attributes. This means that a generic cover letter you have used to apply for other jobs is likely not enough to get you an interview. We read every letter, and we are looking for candidates that follow these instructions and provide the information we need to make a decision. Prepare your cover letter before starting your Workday application. 
  • REQUIRED: a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.
  • Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
  • You must follow all Instructions to be considered for this position.
  • Failure to provide a completed work history and cover letter may result in your removal from consideration.  

 

We are hiring a Courtroom Clerk (Judicial Services Specialist 2) to join us at the Marion County Circuit Court in Salem, Oregon. The Courtroom Clerk is assigned to the Honorable Thomas M. Hart, Circuit Court Judge.

Oregon’s courts serve the public, and many of our customers are facing challenging life circumstances, high levels of stress, or confusion about their next courses of action. We value reliability and accuracy. We are a team providing access to justice and serving our community. We are searching for candidates who enjoy working with the public and have solid computer skills. If you are thinking about changing careers, the clerk position offers a great opportunity for a transition into working for the state courts.

 

As a Courtroom Clerk…

Much of your day will be spent in the courtroom, entering data in real-time during court events such as trials and hearings, swearing in witnesses, processing exhibits on behalf of parties in the courtroom, and creating and maintaining a digital record of the proceeding using a variety of software and equipment. You will also oversee jurors during trials and deliberations.

 

Outside the courtroom, you will provide administrative support in partnership with other clerks and assistants in the court; handle documents filed with the court (hard copy and electronic) and determine next course of action, route files and documents to appropriate persons, and respond to questions about court business processes from attorneys, self-represented persons, other public agencies, or the public.

 

Assigned tasks may be changed to accommodate workload and organizational needs. Previous experience in a court or legal environment is not required. We welcome all candidates who are inspired by our work and mission

 

What can help you get a chance to interview?
It’s important to know your application will be read by an actual person, not a computer algorithm. When we read your cover letter, we are looking to see if you are writing to us, at OJD, and whether you have addressed the Requested Skills and Attributes listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter.

 

Instructions for Cover Letter, Work History or Resume

This recruitment requires a cover letter and a complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:

 

Resume/Work History

  • Attach your updated resume in the Resume / CV / Cover Letter section of the application.  The attached resume file should include your name. 

  OR

  • Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

 

Cover Letter

  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
  • In the body of your cover letter, please include responses to all six (6) Requested Skills and Attributes listed below.
  • Address the cover letter “To the Hiring Manager.”

 

Failure to follow these above points may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

 

Minimum Qualifications

(These must be evident in your resume for full consideration.)

The qualified candidate must have at least one (1) year of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.
 

Special Qualifications
(These must be verifiable in your application.)

None.

 

Requested Skills and Attributes

(These must be verifiable in your application and addressed in your cover letter for full consideration.)

  • Experience performing a variety of clerical or administrative support tasks in a busy business or professional setting.
  • Experience providing customer service to people who are facing challenging life circumstances or highly stressful situations.
  • Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings. 
  • Experience explaining processes, procedures, or policies to a diverse audience.
  • Experience identifying and safeguarding confidential information and materials.
  • Experience using computers and a variety of applications to enter and retrieve data.

 

WORKING CONDITIONS

  • This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of a 40-hour work week.
  • This position is in a high volume, fast-paced office environment with interruptions and statutory deadlines.
  • Occasional after-hours or overtime work may be required.
  • Occasional travel to alternate court locations within Marion County.
  • Frequent phone and in-person contact with people from diverse backgrounds.
  • Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
  • Regular use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, and scanner.
  • Daily data entry with extended periods of sitting or standing.
  • This position is not eligible for remote work.

 

ADDITIONAL INFORMATION
Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form, within the first three days of employment, confirming you are able to work in the US.
 

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and, if relevant to the job, education. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to Oregon Judicial Department employee benefits.

Questions and Support

  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
  • Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.
  • For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.


THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

Listing Type
Jobs
Categories
Government/Public Agency
Position Type
Full Time
Experience Level
Entry Level
Employer Type
Direct Employer
Salary
$2,906 - $4,729
Salary Type
/mo.

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