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Administrative Assistant - Sales

Tom James Company | Seattle, WA

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Posted Date 1/03/2025
Description At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our Seattle, WA office. Our position is for 18 hours per week at $21 per hour.

Job Responsibilities
    • Preparing for daily client visits
    • Prepping clothing to be delivered
    • Locating necessary client information (A/R balances, sales sheet)
    • Updating sales materials regarding fabrics/options
    • Coordinating and maintaining all client orders/files
    • Communicating with clients:
    • Setting up appointments
    • Providing status of orders
    • Scheduling deliveries
    • Sending reminders
    • Supporting the sales efforts of the sales professional by:
    • Communicating regularly with the sales professional and other members of the store team
    • Meeting with the sales professional to set goals
    • Managing daily calendar
    • Organizing inventory
    • Pursuing efficiencies for processes and communication
    • Picking up and delivering client items as needed
    • Prospecting new clients using internet and social media applications
    • Entering referrals into proprietary system
    • Sending introductory and promotional messages
    • Creating call lists/hot lists
    • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
    • Maintaining a professional image to interface with corporate clients
A successful candidate fits the following criteria:
    • Confident, independent worker
    • Strong communication skills (verbal, written, listening)
    • Excellent organizational skills
    • Outstanding time management skills
    • Professional customer service skills
    • Social Media savvy (especially on LinkedIn & Instagram)
    • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
    • Possesses basic accounting skills (such as balancing accounts)
    • Enjoys being flexible and multitasking
    • Motivated to tackle challenges
    • Yearns to work in a fast-paced team environment
    • Able to bend and lift up to 20 lbs.
    • Valid Driver's License requires (Exception: larger metropolitan areas)
    • Two years office-related experience is preferred.
    • Experience with a sales-oriented environment is a plus!
Salary21.00 Hour
Listing Type
Jobs
Categories
Clerical/Administrative | Sales
Position Type
Full Time | Part Time
Salary Min
21.00
Salary Max
21.00
Salary Type
/hr.

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