Construction Department Administrator

Habitat for Humanity Portland Region | Portland, OR

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Posted Date 1/12/2022

Position: Construction Department Administrator

Department: Construction Department

Reports to: VP of Construction

Status: Full-time, non-exempt

Level: 14

Compensation: $16.60/hour to $20.59/hour; See Starting Salary Expectations section below.

About Us:

Habitat for Humanity Portland Region revitalizes neighborhoods, builds affordable and sustainable homes, and empowers families through successful homeownership. Habitat for Humanity Portland Region is an independent affiliate of Habitat for Humanity International, a global home building movement and top private home builder in the country. By providing affordable housing, home repairs, skilled construction training, financial education, and volunteer opportunities, the organization has transformed millions of lives, helped stabilize communities and fostered economic vitality in the region. We believe that everyone deserves the opportunity to reach their full potential, and that starts with a stable and healthy place to call home.

We are intentional about building a healthy and thriving organizational culture and envision a community of staff, partners, volunteers, and donors who are deeply committed to equitable and anti-racist practices in every facet of our organization. We engage in continual learning and seek ways to operationalize equitable practices. Our Equity Statement and Cultural Compact are living, breathing documents that we continually work toward.

Habitat for Humanity Portland Region operates out of two offices (Hillsboro and NE Portland), four brick and mortar stores (Beaverton, Gresham, Portland, and Vancouver), one warehouse (NE Portland), and a number of construction sites (varies). Please visit our website and social media pages to learn more.

Note to Candidates:

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization and we are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications as described.

Position Overview:

The Construction Administrator will support the construction department and project teams. General duties include organizing project files, data entry, department meeting management including scheduling, taking meeting minutes, departmental report building and distribution, assist in inventory management and material procurement. department records and document management. Construction Administrator may assist project teams in project administrative work.


  • Organizing project files
  • Coordinating construction events
  • Ordering department materials
  • Scheduling warranty work
  • Updating database, document management, project file management
  • Assisting in construction invoicing
  • Trade partner and vendor vetting and outreach
  • License and certification renewal
  • Material inventory management
  • Administrative support for Construction department
  • Other duties as assigned

Habitat for Humanity Portland Region is committed to the health and safety of our employees, volunteers, and the broader community. Starting January 4, 2022, all employees will be required to be fully vaccinated against Covid-19, or will be required to undergo weekly Covid-19 testing as a condition of employment. Medical and/or religious accommodations may apply.


Required Knowledge, Skills, and Experience:

  • Excellent communication skills, can do attitude and patient disposition
  • Comfortable working in multiple technology platforms
  • Organized and ability to take good notes
  • Understanding of filing and data entry
  • Attention to detail and able to follow process
  • Comfortable working on a team and asking for help
  • Comfortable and confident talking to new people on the phone
  • Comfortable working in multiple technology platforms and learning new ones

Preferred Knowledge, Skills, and Experience:

  • Past construction administration work
  • Basic understanding of billing and invoicing
  • Experience with Smartsheet, Slack, Procore and MS Office technology platforms

Work Environment and Physical Demands

  • This job operates in a fast-paced, team-oriented, business casual office environment (currently adjusted due to COVID-19)
  • The employee will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
  • This is a somewhat sedentary role with some filing work, which requires the ability to lift files, open filing cabinets, bend, and stand on a stool as necessary
  • This position may have occasional local travel – typically to other Habitat locations
  • At times the employee may need to travel to a warehouse in assist inventory counting and documenting. This may require the employee to bend or stand on a step ladder.
  • Occasionally the employee may need to purchase and deliver items to worksites.


  • 40 hours a week, currently Mon-Fri, 7:30am-3:30pm

Starting Salary Expectations:

Minimum $16.60 per hour to wage range midpoint of $20.59 per hour. Placement will generally not exceed the midpoint based on qualifications, experience, and internal equity. The full wage range is $16.60 per hour to $24.58 per hour.


We offer a comprehensive benefits package that includes:

  • Health insurance (medical, vision, alternative care, prescription)
  • Health reimbursement arrangement (HRA)
  • Dental insurance
  • Generous paid time off
  • 3% matching 403(b) retirement plan
  • Flexible spending accounts
  • Short-term & long-term disability insurance
  • Life insurance
  • Employee assistance program
  • And more!

How to Apply:

Submit the following materials at:

  • Cover letter addressing how your personal and professional experiences have prepared you for this position.
  • Resume
  • Three professional references

Employment is contingent on passing a background check.

Habitat for Humanity Portland Region hires a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all employees can thrive. Habitat for Humanity Portland Region is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.

Note: This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause.

Listing Type
Clerical/Administrative | Construction/Facilities | Nonprofit
Position Type
Full Time
Employer Type
Direct Employer

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