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PT Executive Assistant

Knapsack | Portland, OR

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Posted Date 5/01/2025
Description About Us:

We're a fast-growing SaaS startup that recently closed our Series A and are scaling quickly. We provide critical infrastructure and services that help major enterprise digital product organizations stand up sustainable and scalable digital production operations. With a lean, high-performing team of 20, on our way to 30, we're building something ambitious-and having fun doing it.

About the Role:

We're looking for a sharp, proactive Part-Time Executive Assistant in the Portland, OR area to support five members of our executive team (90% CEO support) across both work and personal tasks. You'll be the connective tissue that helps our leadership team stay focused, organized, and a step ahead in a busy, high-growth environment. This is a great opportunity for someone who thrives on variety, loves making things run smoothly, and knows how to get things done behind the scenes.

What You'll Do:

Executive Support
• Help manage to-do lists that are falling through the cracks such as: make a meeting happen, send a follow up e-mail, help clean out e-mail backlog
• Coordinate meetings, Zooms, and in-person logistics (when applicable)
• Handle travel bookings, itineraries, and expense reports
• Manage follow-ups, prep materials, and light communications
• Manage follow-ups, prep materials, and light communications

Project & Operational Support
• Support one-off projects like team retreats or offsites
• Help with vendor coordination, light research, or internal docs
• Social media posting and scheduling for CEO

Personal Assistance
• Make personal appointments and reservations (dining, health, travel)
• Coordinate home services or deliveries
• Assist with gifting, errands, or special occasions

Who You Are:
  • 3+ years of experience supporting executives in fast-paced environments
  • Extremely organized, detail-obsessed, and able to juggle competing priorities
  • Clear and professional communicator (written + verbal)
  • Tech-savvy: comfortable with Google Workspace, Slack, Zoom, Notion, etc.
  • High trust: you handle sensitive information with discretion and maturity
  • Comfortable working independently and managing your own time
  • Startup experience or supporting multiple leaders at once is a big plus
  • Flexibility with working hours
  • Quickbooks experience is a plus
  • While the position is mostly remote, candidate must live around the Portland, OR area for occasional in-person assistance.
Compensation:

$35/hr + opportunity to grow with us. This position will start as a part time contractor, but may grow into a FTE role. We are new to working with an EA and are unsure how much of your time we may require. Flexibility is key.
Salary35.00 Hour
Listing Type
Jobs | Remote
Position Type
Full Time | Part Time
Salary Min
35.00
Salary Max
35.00
Salary Type
/hr.

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