Oregon Community Foundation
Senior Program Officer, Community Grants
Location: Portland, OR
Application Deadline: 8/15/2021
Since 1973, the Oregon Community Foundation (OCF) has pursued a mission to improve lives for all Oregonians through the power of philanthropy. The Foundation invites Oregonians with different perspectives to come together around the shared value of giving back. We work with individuals, families, businesses and organizations to create charitable funds that support the community causes they care about. These funds support the critical work that nonprofits are doing across Oregon. Our headquarters are in Portland, with regional offices in Bend, Eugene, Salem, and Medford, Oregon.
The Senior Program Officer leads OCF’s statewide Community Grants Program, OCF’s statewide open responsive grant program which awards more than $7 million in funding annually. The Community Grants program is currently undergoing a transition to adapt and modify its programmatic goals, structure, and processes to more effectively respond to evolving community needs and increase its impact. Responsibilities include leading the strategic direction and creating and refining program guidelines and applications, overseeing the staff and volunteers implementing the program, and assisting to staff the Community Engagement Committee of the board. The Senior Program Officer of Community Grants is an important resource for the foundation on best practices in grantmaking, collaborating with the Director of Grants Management to ensure consistency and quality across ongoing and new programs.
Essential Duties and Responsibilities:
A. Program Management - Percentage of Time: 40%
- Manage $7 million annual budget and serve as point person for the Community Grants Program
- Lead the design and implementation of the Community Grants Program, including development of program guidelines and criteria, application processes, proposal review, and development of grant recommendations
- Coordinate program steering committee and regional program staff to track progress, address challenges and ensure key cycle deliverables and milestone are being met by the staff team.
- Collaborate and engage with program staff across the state to maintain high quality programs that address regional needs and collaborate with staff to fulfill the broader, overarching mission and goals of the foundation
- Collaborate and engage with donor relations staff across the state to maintain and enhance donor engagement with the Community Grants Program and track donor contributions toward recommended applications and the statewide budget
- Serve as primary contact for potential grantees. Respond to inquiries for grants, manage application processes, communicate with grantees, and conduct site visits and nonprofit outreach
- Apply equitable grantmaking practices to ensure accessibility, reach and distribution of funding based on population or community need and intended impact
- Monitor the collection and assessment of grantee reports; integrate findings into communications plans
- Develop knowledge and expertise about organizations, people and issues in Oregon and build relationships with diverse communities and leaders across Oregon
- Keep abreast of research and trends about effective and innovative practices and community needs to increase impact and identify opportunities for OCF investments.
- Serve as a resource for OCF Board members, Leadership Council members, donors, community members, foundation partners and OCF colleagues who have broad informational needs related to nonprofit and community needs related to the Community Grants Program
- Assist the Director of Community Engagement and work with others to plan and develop agendas and coordinate presentation materials and discussions for committees and Board; report and present to committee when applicable
- Work with Community Grants volunteer management team and regional program officers to recruit, train and manage local OCF volunteer grant evaluators serving the Community Grant Program, Community Advised Funds and other special initiatives
- Organize volunteer evaluator activity and report-out meetings, synthesize volunteer reports and produce written analysis and recommendations regarding grant applications for presentations to the Community Engagement Committee of OCF’s Board of Directors
B. Program Strategy - Percentage of Time: 25%
- In collaboration with the Director of Community Engagement, identify opportunities for OCF’s grantmaking to deepen impact in Oregon’s communities
- Lead strategic direction for the Community Grants program to support longer term program changes in response to given needs, resources and organizational goals
- Collaborate with the Chief Community Impact Officer (CCIO) and other program staff to align priorities with other CID programs
- Conduct analysis of opportunities for OCF to have strategic impact and recommend well-reasoned options for action to the CCIO, the Community Engagement Committee, and Board to consider
- Collaborate with others to develop strategies using the breadth of tools available, including grantmaking, advocacy/policy, and community engagement
C. Community Engagement, Partnerships and Collaboration - Percentage of Time: 25%
- Act as a public representative for OCF's programming related to the Community Grants Program, deliver community presentations and meetings with other foundations; communicate with Board, Leadership Councils, staff and external partners in the public, private, and nonprofit sectors.
- Represent OCF at meetings with public agencies, policy makers and other key stakeholders; serve on statewide or regional committees or task forces
- Represent OCF at local and national conferences and events in order to share OCF's work and impact
- Conduct outreach, communicate with, and develop relationships with grant seekers and other constituents statewide about foundation priorities, guidelines, grant opportunities and grant decisions
- Plan, implement and evaluate community engagement strategies to strengthen relationships and establish trust, build capacity, and provide meaningful opportunities for community involvement in OCF's community impact work
- Work with Community Grants volunteer management team to identify opportunities for volunteer engagement; participate in volunteer engagement trainings and adhere to volunteer management practices and policies to ensure alignment across OCF
- Collaborate with PSD to support prospective donors, provide high quality donor stewardship, and support donor engagement in OCF's priorities
- Assist Donor Relations Officers in providing research and analysis about community issues, nonprofits, and grant applications, as requested by OCF donor advisors
- Collaborate with Marketing and Communications to develop and execute communications that increase stakeholder awareness and engagement about the Community Grants Program
- Create reports to externally communicate progress, successes, challenges and future directions, as applicable
Supervisory Responsibilities - Percentage of Time: 10%
- Guide, support and supervise two regional program officers in the Community Engagement branch
Marginal or Non-Essential Job Duties:
Lead or participate in statewide efforts to advance branch and department priorities as appropriate
Required Cultural Values: In addition to the specific job requirements for each position, staff are expected to embody certain cultural values to support OCF’s mission: communicate effectively, value one another, demonstrate accountability, embrace possibilities, address conflict and take action.
Required Education, Skills, Training and Experience and Skills
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.
- Seven or more years of experience with nonprofit organizations, grantmaking, and/or program planning and management
- Three or more years of supervisory experience
- Extensive knowledge of Oregon and strong interest or knowledge of philanthropy
- Extensive knowledge of Oregon communities and the nonprofit sector
- Bachelor's degree in a related field or equivalent experience in lieu of degree
- Able to analyze, think critically and explain alternatives clearly; good problem solver
- Comfortable with ambiguous and/or complex situations
- Experience with leading strategic planning effort based on learnings
- High level of comfort with complex change management
- Outstanding oral and written communication skills, including public speaking and meeting facilitation.
- Excellent interpersonal skills with ability to develop and maintain relationships and work collaboratively to achieve positive outcomes.
- Cultural agility skills necessary to work effectively with diverse people, teams and communities.
- Experience coordinating team efforts within an organization or community involving staff, volunteers and/or community members.
- Demonstrated ability to work collaboratively and to lead, motivate and inspire teams.
- Collaborative, able to address conflicting needs, able to assign tasks appropriately and diplomatically, and able to supervise and mentor others.
- Strong project and time management skills, able to prioritize and manage several projects concurrently, organized, and efficient
- Ability to work independently and to take initiative as needed
- Excellent customer service skills to provide service that is courteous and competent, promoting trust and confidence
- Basic familiarity with nonprofit budgeting and accounting.
- Strong knowledge of MS Word, Outlook, Excel, PowerPoint, and Teams. Experience working in a network environment with an integrated database
- Ability to travel and meet with individuals and groups as necessary
- Valid driver's license
Physical Demands and Working Conditions: This job is typically performed under very comfortable working conditions; any disagreeable elements are generally absent during normal performance of the job. Job duties mostly are performed in an office setting or indoor meeting rooms. Requires repetitive use of keyboard and monitor, and ability to sit or stand for long periods at a time. Requires ability to use telephone and standard office equipment. Requires ability to perform site visits and communicate verbally with others.
Requires ability to lift, carry, pull, push, reach, manipulate, drive, and type/use a keyboard.
The amount of effort typically applied and the frequency of application: (Whereas, the following refers to lifting, any equivalent effort may be substituted.)
Less than 1 pound – Effort applied more than 70% of time
Between 1 and 5 pounds – Effort applied more than 70% of time
Between 5 and 25 pounds – Effort applied 40-70%% of time
Between 25 and 60 pounds – Effort applied 15-40% of time
More than 60 pounds – Effort applied less than 15% of time
The effort reflected above is typically applied when sitting and standing.
Travel - Percentage of Time: 5-10%
Travel within the Portland-Metro region but also other parts of the state, sometimes including an overnight stay. This might be for nonprofit site visits, regional meetings with staff or volunteers, or professional development through local or national conferences or meetings with peers from other foundations. Driving is a requirement.
Safety: Support a safe work environment by performing work duties safely and according to procedures. This includes reporting all injuries, illnesses or accidents sustained while working to your immediate supervisor as soon as possible after the occurrence or within 24 hours of the injury, illness or accident, and reporting any accident involving OCF vehicles, equipment or other property, regardless of the nature of the accident, to your immediate supervisor as soon as possible after the accident.
Attendance Requirements: Regular punctuality and attendance are required. Work outside of regular business hours is required.
Compensation and Benefits: This is an exempt, full-time position. The hiring range for this position is $87,050 to $108,813, DOE. Salary offers are determined in conjunction with an internal pay equity assessment.
Our excellent benefit package includes generous paid time off, choice of medical and dental coverage, vision, outstanding 401k retirement plan, commuter and healthcare pre-tax savings accounts, employer-paid disability and life. Employees have access to an Employee Assistance Plan, paid volunteer leave, professional development opportunities, and much more!
To Apply: The Oregon Community Foundation is an Equal Opportunity Employer committed to equity, diversity and inclusion. We strive to build a diverse workforce to promote effective work in partnership with all communities and population groups in Oregon. We welcome a diverse pool of qualified applicants.
To be considered for this position, please provide a cover letter addressing how you meet the requirements of this position and a copy of your most recent resume. Apply online at https://oregoncf.org/about/careers/