The Portland Water Bureau is seeking a Capital Improvement Program (CIP) Analyst IV.
About the Division
The Capital Improvement Plan Planning Section (CIP Planning) of the Engineering Services Group is responsible for the development and production of the capital improvement plan for the Portland Water Bureau. The CIP Planning Section manages several processes related to capital project delivery, including initiation, change management, and closeout. This section collaborates strongly with the Water Bureau Finance and Accounting Groups to produce the capital improvement plan, support analyses and scenario exploration related to the Water Bureau budget and ensure suitable project accounting and reporting.
About the Position
This position manages the project controls and oversees contract administration, performing difficult and responsible administrative, financial, and project management work to report, plan, cost, schedule and allocate resources for the Capital Improvement Program (CIP) of the Portland Water Bureau (PWB); provides technical and project planning support to project managers to develop and implement project plans, costs, schedules and staffing plans to demonstrate fiscal responsibility and conformance with Council directed appropriations.
Duties and responsibilities include:
As a person, you are:
- Leading the strategic analysis, planning and development, and semi-annual update of the annual CIP, working directly with the finance team to incorporate into the budget.
- Performing ongoing analytical assignments by using City of Portland and Water Bureau project management and financial tracking software to executive and Council for budget, financing, and utility rate decisions.
- Preparing revenue and expenditure analyses using enterprise tools, budget status and monitoring reports, and reviews, recommends, and verifies budget authority for purchase and contract requests.
- In partnership with other bureau managers, processes and reviews project workflow steps including initiation, change management and closeout.
- Directing development and operation of the Water Bureau’s computerized project control and reporting systems tools used to collect and analyze budgets, costs, schedules, earned value data and staff allocations.
- Directly supervising three staff and seven staff indirectly, including the Water Bureau Records and Contract Administration branches.
- Taking complex technical scenarios and budget and conveying them to a variety of audiences with varying experience.
About the Water Bureau:
- Highly collaborative: You can take direction from and advise program teams simultaneously. You enjoy working with teams from diverse personal and professional backgrounds and be flexible in how you collaborate.
- Detail Orientated: You will have exceptional attention to detail and follow best practices for quality assurance in your work.
- Creative: Using data to honestly and transparently tell stories is essential. You are creative and skilled in data visualization, such as dashboards, reports, and/or presentations
- Equity Focused: You have experience placing an equity lens on projects and programs that you oversee or participate in by building effective two-way dialogue with underrepresented communities
- Analytical: You can analyze and visualize data into actionable conclusions. You are also able to conduct your own research
The Portland Water Bureau’s 600 employees work together to serve almost a million people in the Portland area. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. The City of Portland Water Bureau’s mission is to serve excellent water every minute of every day to almost 1 million customers in the Portland Metropolitan area. We work to uproot systemic inequities and their impacts on our employees and the people we serve. We are committed to the difficult—and essential—work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position.
Our mission: We serve excellent water every minute of every day.
Our vision: The water our community loves is safe and abundant for generations to come.
Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult—and essential—work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities.
More Information about the bureau: www.portlandoregon.gov/water
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
Work LocationMost hybrid employees will be expected to perform at least half of their work in person. City Council approved a human resources administrative rule in January 2023, HRAR – 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here. Applicants must specifically address and demonstrate in their résumé and answers to supplemental questions how their education, training, and/or work experience, meets each of the following minimum qualifications:
- Ability to collect, evaluate, and interpret complex data in statistical and narrative forms; ability to use quantitative and qualitative analysis, tools, and modeling.
- Ability to share complex data with a wide variety of audience, both written and verbal.
- Knowledge finding, using, analyzing, and integrating complex financial and project data to manage a large CIP.
- Experience with data analysis, including using software such as ArcGIS and the Microsoft Office and Power BI applications.
Experience with enterprise accounting systems like the City of Portland’s SAP and BOBJ reporting system and project management software like AtTask (Workfront) or E-Builder.
Any combination of education and experience equivalent to the above minimum qualifications is acceptable.
- Bachelor’s degree from an accredited college or university in management, finance, business administration, public administration, engineering, or a related field AND
- Eight years of professional and responsible experience performing analytical or related work.
An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
**PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
- Job Posting Closes: 12/11/2023
- Applications Reviewed: week of 12/11/2023
- Eligible List Created: week of 12/18/2023
- First Interviews: TBD
- Second Interviews: TBD
**Timeline is approximate and subject to change without notice**
Applicant InstructionsApplicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.
- Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your resume should support the details described in your responses to the supplemental questions.
- If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as check the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential
City of Portland employees who speak one or more languages in addition to English may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here.
Did you know? The City of Portland offers How to Apply Classes and How to Apply Videos. The class and the videos are free and review best practices for applying to the City. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual in-person class, they are also available once a month. Follow the link for the most recent list of scheduled dates for the Question and Answer session and the How to Apply Class: https://www.portland.gov/bhr/events.
Senior Recruiter, Bureau of Human Resources
An Equal Opportunity/Affirmative Action Employer