Judicial Services Specialist 3

Oregon Judicial Department | Tillamook, OR

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Posted Date 11/24/2021
Description

NOTE: **This application MUST be submitted through the State of Oregon's Job Opportunities Program - Workday. Please copy & paste this link into a new browser window: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Tillamook--Judicial--Tillamook-County-Circuit-Court/Judicial-Services-Specialist-3_REQ-81801

 

VACCINATION POLICY UPDATE: The policy of the Oregon Judicial Department requires all new employees, rehired employees and new temporary employees to initiate COVID-19 vaccination prior to hire and complete their COVID-19 vaccination series no later than 30 days post-hire, unless the employee receives a medical or religious exception/accommodation. New employees must submit vaccination documentation or be approved for an exception/accommodation prior to commencing employment. OJD requires additional safety measures for unvaccinated employees that may include bi-weekly testing. For more information email OJD.hrsd@ojd.state.or.us.

Application Tips

  • Workday times out after approximately 15 minutes of inactivity.
  • REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes listed below. It is important that you attach a cover letter and provide examples of when you performed similar work to what is in the Requested Skills and Attributes. This means that a generic cover letter you have used to apply for other jobs is likely not enough to get you an interview. We read every letter, and we are looking for candidates that follow these instructions and provide the information we need to make a decision. Prepare your cover letter before starting your Workday application.
  • REQUIRED: a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.
  • Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
  • You must follow all Instructions to be considered for this position.
  • Failure to provide a completed work history and cover letter may result in your removal from consideration.

The Oregon Judicial Department is hiring a Judicial Services Specialist 3 to join the Tillamook County Circuit Court. Judicial Services Specialist 3s assist with case processing, in the courtroom, with operations, and court customers. If you are looking to change careers, the Judicial Services Specialist 3 position is a great way to transition into working for the courts. Working for the courts is a unique experience and we want to hire people who understand a career serving the public is honorable and important work.

The courts serve the public, and many of our customers are facing challenging life circumstances, high levels of stress, or confusion about their next courses of action. We value reliability and accuracy because we are a team providing access to justice and serving our community. Most importantly, you will be working for Oregon’s court system, which provides justice services to your community and helping to ensure people’s cases are heard in a timely and impartial manner.

As a Judicial Services Specialist 3…

Much of your day is spent performing court case workflow tasks. Workflow includes examining paperwork for accuracy, receiving documents from parties to cases and attorneys, entering case data in OJD's electronic case management system, and sharing case-related information with judges and court staff. You will prioritize the majority of your work and be responsible for the processing of civil, domestic, probate, evictions, criminal, traffic, juvenile, mental and adoption cases from the time they are filed with the court until they are no longer active with the court.

You will also be assigned to courtroom duties including using recording equipment to log all events in real-time, swearing-in of witnesses, marking and maintaining exhibits and exhibit logs and entering data onto each case register while the court is in session. Archiving cases by scanning into the court’s internal case management system and reviewing various electronic reports for data quality will be part of your duties.

You will assist the public at a public service counter and on the phone by performing license reinstatements, supplying forms and payment history, certifying copies, and receiving payments via cash, credit/debit cards, and checks for balances owed to the court. You will also work with the court’s budget division to adjust/flag accounts.

Assigned tasks may be changed to accommodate workload and organizational needs. Previous experience in a court or legal environment is preferred but not a requirement. We welcome all candidates who are inspired by our work and mission.

Instructions for Cover Letter, Work History or Resume

This recruitment requires a cover letter and complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:

  • Attach your updated resume in the Resume / CV / Cover Letter section of the application.

OR

Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.
  • Address the cover letter “To the Hiring Manager.”
  • In the body of your cover letter, please include responses to all six (6) of the Requested Skills and Attributes (see below).

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume for full consideration.)

The qualified applicant must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.
OR
Any combination of education and experience equivalent to three (3) years that supports the knowledge, skills, and abilities for this position.

Special Qualifications
(These must be verifiable in your application.)

None.

Requested Skills and Attributes
(These must be verifiable in your application and addressed in your cover letter for full consideration.)

  • Experience answering and directing phone calls, filing information, managing office supply needs.
  • Experience explaining processes, procedures, or policies to customers.
  • Experience reviewing documents for accuracy and completeness.
  • Experience using database software or spreadsheets to enter, track, update, and present information to others.
  • Experience creating, editing, or proofreading documents and correspondence on behalf of an employer.
  • Experience identifying, handling and securing confidential information and materials.

Working Conditions

  • This is a full-time position and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
  • Occasional after-hours or overtime work may be required.
  • Frequent phone and in-person contact with people from diverse backgrounds.
  • Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
  • Regular use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, and scanner.
  • Extended periods of sitting or standing may be required with daily data entry.
  • Lifting up to 10 pounds of office material or equipment may be required

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to Oregon Judicial Department employee benefits.
Questions and Support

  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
  • Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.
  • For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.

THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

Listing Type
Jobs
Categories
Government/Public Agency
Position Type
Full Time
Experience Level
Entry Level
Salary
$3,123 - $5,087
Salary Type
/mo.

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