Oregon Community Foundation
Program Associate for Black Student Success
Location: Portland, OR
Application Deadline: 2/26/2021
Since 1973, the Oregon Community Foundation (OCF) has pursued a mission to improve lives for all Oregonians through the power of philanthropy. The Foundation invites Oregonians with different perspectives to come together around the shared value of giving back. We work with individuals, families, businesses and organizations to create charitable funds that support the community causes they care about. These funds support the critical work that nonprofits are doing across Oregon. Our headquarters are in Portland, with regional offices in Bend, Eugene, Salem, and Medford, Oregon.
As a member of the Community Impact Department’s Initiatives Branch, the Program Associate for Black Student Success (BSS) will primarily be responsible for assisting the Program Officer for Black Student Success with the implementation and coordination of the foundation’s BSS initiative. This includes, but is not limited to, supporting member organizations, tracking grant requests, internal and external communications, and general administration of the program. This position supports all efforts related to the BSS Initiative and its goals to increase visibility for the work, develop networks and facilitate partnerships. The position works closely with the Program Officer to provide support to the Education Committee of the Board and represents OCF in various public and private contexts with nonprofit organizations, state and local government, and foundation partners.
Essential Duties and Responsibilities
A. Program Administration - Percentage of Time: 40%
- Serve as an OCF representative at workshops, stakeholder meetings and volunteer gatherings, occasionally in a public-speaking role. Assist in coordination of invitation lists, outreach and logistics, and trainings
- Collect, analyze and synthesize qualitative and quantitative information and develop materials and reports for various external and internal audiences
- Manage BSS programs’ sections of the foundation’s website, and supply program or grantee information for social media to Communications Team
- Develop and maintain annual calendar for the BSS initiative.
- Maintain a tracking system comprised of key stakeholders and program elements
- Manage and coordinate Program Officers’ email communications and meetings
B. Community Engagement, Partnerships and Collaboration - Percentage of Time: 20%
- In collaboration with the Program Officer, assist in planning, implementing, and evaluating community engagement strategies to strengthen relationships and establish trust, build capacity, and provide meaningful opportunities for community involvement in OCF's Black Student Success Initiative.
- In collaboration with the Program Officer, pursue and manage partnerships with other foundations and the public sector, representing OCF in meetings and seeking out opportunities to collaborate.
- Assist with conducting outreach, communicating with and developing relationships with grant seekers and other constituents statewide regarding foundation priorities, guidelines, grant opportunities and grant decisions
- Collaborate with the Program Officer to engage prospective foundation and business partners, provide high quality donor stewardship, and support engagement in OCF's priorities
- Assist Donor Relations Officers in providing research and analysis regarding community issues, nonprofits, and grant applications, as requested by OCF donor advisors. Support the development of a donor education program on Black Student Success
- Summarize and share grantee outcomes with the Communications Team for timely stories and impact
C. Grants Administration - Percentage of Time: 20%
- Serve as the primary staff contact for multiple grant funds
- Support the request for proposals (RFP), application and review process; organize, manage logistics for grant programs.
- Provide guidance and answer questions for prospective grant seekers regarding OCF’s grant programs and participate in outreach efforts
- Track contacts, grantees and other stakeholders in an integrated database. Create reports as needed
- Working closely with the Grants Management Team, develop and implement processes for new grant programs and strategies, as needed
- Ensure grantee progress reports are submitted in a timely fashion, analyze reports to make sure objectives are met and prepare summaries for presentations to OCF’s Board of Directors
- Process grant decline and award letters including working with the Accounting Team to set up payments. Respond directly to inquiries regarding declines.
D. Communications and Events - Percentage of Time: 20%
- Develop presentation materials including data charts and graphs as well as presentation slides
- Write or edit summaries for board materials, develop reports, social media content and publications
- Interface with contractors, monitor contracts timelines and billings
- Organize and facilitate convenings
- Organize, manage logistics for and lead community meetings, stakeholder convenings, funder and advisory committees and non-profit organizations
- Collaborate with the BSS Program Officer and OCF’s Events Planner to design, produce and execute convenings, events and presentations
- Summarize and share grantee outcomes and stories with the OCF Communications team
Supervisory Responsibilities - Percentage of Time: 0%
- No supervisory responsibilities
Marginal or Non-Essential Job Duties:
- Participate in statewide efforts to advance branch and department priorities as appropriate
Required Cultural Values: In addition to the specific job requirements for each position, staff are expected to embody certain cultural values to support OCF’s mission: communicate effectively, value one another, demonstrate accountability, embrace possibilities, address conflict and take action.
Required Education, Skills, Training and Experience and Skills
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.
- Four years progressively responsible administrative experience and/or project management experience in a nonprofit, educational institution, or other relevant setting
- Lived experience and familiarity with Black communities
- Bachelor's degree in a related field or equivalent experience in lieu of degree
- Ability to analyze, think critically, explain alternatives and identify and lead process improvements
- Good problem solving and analysis skills, able to synthesize information gathered from several sources
- Comfort with ambiguity and uncertainty
- Ability to convey information clearly, effectively, and engagingly orally and in writing
- Excellent interpersonal skills with ability to develop and maintain relationships and work collaboratively to achieve positive outcomes
- Cultural agility skills necessary to work effectively with diverse people, teams and communities
- Excellent collaboration skills--able to work effectively, respectfully and cooperatively with other team members and staff from other departments
- Strong organizational skills--detail-oriented, able to work independently and in a team, able to prioritize and manage several tasks efficiently, able to meet multiple deadlines, and able to shift priorities and adapt to change
- Excellent customer service skills to provide service that is courteous and competent, promoting trust and confidence
- Attention to detail, accurate and timely completion of tasks
- Strong knowledge of MS Word, Outlook, Excel, PowerPoint and Teams. Experience working in a network environment with an integrated database
- Valid driver’s license
Physical Demands and Working Conditions: This job is typically performed under very comfortable working conditions; any disagreeable elements are generally absent during normal performance of the job. Job duties are performed in an office setting or indoor meeting rooms. Ability to sit or stand for periods of long periods at a time, use telephone, repetitive use of keyboard and monitor, ability to speak and present publicly.
The amount of effort typically applied and the frequency of application: (Whereas, the following refers to lifting, any equivalent effort may be substituted.)
Less than 1 pound – Effort applied 40-70% of time
Between 1 and 5 pounds – Effort applied 15-40% of time
Between 5 and 25 pounds – Effort applied less than 15% of time
The effort reflected above is typically applied when sitting, standing, and walking.
Travel - Percentage of Time: 5%
Travel is required for performance of job duties. Attendance and travel within Oregon to occasional site visits and events outside regular work hours
Safety: Support a safe work environment by performing work duties safely and according to procedures. This includes reporting all injuries, illnesses or accidents sustained while working to your immediate supervisor as soon as possible after the occurrence or within 24 hours of the injury, illness or accident, and reporting any accident involving OCF vehicles, equipment or other property, regardless of the nature of the accident, to your immediate supervisor as soon as possible after the accident.
Attendance Requirements: Regular punctuality and attendance is required. Work hours outside of normal business hours are performed as needed.
Compensation and Benefits: This is an exempt, full-time position. The hiring range for this position is $46,344 to $56,772, DOE.
Our excellent benefit package includes generous paid time off, choice of medical and dental coverage, vision, outstanding 401k retirement plan, commuter and healthcare pre-tax savings accounts, employer-paid disability and life. Employees have access to an Employee Assistance Plan, paid volunteer leave, professional development opportunities, and much more!
To Apply: The Oregon Community Foundation is an Equal Opportunity Employer committed to equity, diversity and inclusion. We strive to build a diverse workforce to promote effective work in partnership with all communities and population groups in Oregon. We welcome a diverse pool of qualified applicants.
To be considered for this position, please provide a cover letter addressing how you meet the requirements of this position and a copy of your most recent resume. Apply online at https://oregoncf.org/about/careers/