Program Coord - Site Manager - Mckay

Job Location: McKay Elementary School - Beaverton, OR

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: $50,960.00 - $52,488.00 Salary/year

Travel Percentage: Negligible

Job Shift: Day

Job Category: Nonprofit - Social Services

Description

Metropolitan Family Service

Position Description

Position Title: Program Coordinator (CAFE Site Manager

Location: McKay Elementary School

Reports To: Regional Program Manager

Dept/Program: Community Schools FTE: 1.0 (40 hours/week

Status: Exempt

Created: March 2024 Job Number: PCM0312

General Description:

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.

Agency Culture:

• We use creative and proactive problem-solving to build and sustain dynamic community-based programs and quality services.
• We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
• We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity

General Function:

Under the general supervision of the Regional Program Manager, the Site Coordinator is responsible for day-to-day operations, long-term visioning, relationship building, safety alignment, overall communication and program quality of the McKay Elementary CAFE Community School.

Program Administration

• Minimum of two years of experience in program development and administration
• Knowledgeable about youth development (theory and practice)
• Experience in developing and managing budgets
• Advanced knowledge and competency to operate a personal computer. Advanced competency in using Word, Excel, Google Suite and various database programs
• Possesses strong verbal and written communication skills
• Ability to manage multiple projects simultaneously
• Possesses excellent time management and organizational skills
• Possesses excellent classroom and behavior management skills
• Ability to effectively manage and maintain confidential and sensitive information
• Ability to recognize and manage critical incidents within the program and/mandatory reporting regulations and responsibilities
• Ability and commitment to continuous quality improvements and innovation of programs

Supervision

• Experience and thorough understanding of effective communication and supervision skills
• Effective understanding of employment laws, rules, and regulations
• Ability to provide the necessary information in a timely manner to staff and volunteers
• Ability to set quality standards for programming and ensure adherence to standards
• Abilities and experience in development and supervision of academic enrichment and/or recreational programs
• Demonstrates continued accountability for effective, timely, and consistent supervision of staff and volunteers

Essential Duties and Responsibilities:

Services, Safety and Programs:

• In collaboration with school administration, staff, advisory committees, and partners, the Site Coordinator will develop core services to address the academic, enrichment, recreation, leadership, and collaboration with partners to meet the service needs of students and their families. The services must be developed to meet the needs of a culturally diverse school
• Oversee all aspects of extended day collaboration– aligning services of community partners, school-led activities, and MFS activities into one comprehensive model
• Academically align extended day offerings with Oregon State Standards
• Survey and assess community needs and strengths
• Develop and maintain strong and positive relationships with school administration, staff, students, families, and community partners
• Ensure ongoing communication with parents/caregivers is consistently managed
• Coordinate the implementation of family involvement and adult education opportunities that engage a diverse group of parents, guardians, and community members in the school
• Conduct outreach to students and families to inform them of available resources and events and to recruit program participants
• Ensure regular, consistent and ongoing safety protocols are maintained at all times within program and during the after school program
• Assist with linkages to broader community and social service resources that we are not able to provide
• Collaborate with BSD to implement Early Kindergarten Transition Programing (EKT/Kinder Academy) services
• Support healthy student transitions into and out of the school, including summer programs

Grant Compliance

• Ensure compliance with program and site requirements identified in 21st Century grant, including the establishment of outputs and outcome reporting measures and documentation systems.
• Comply with 21^st Century site guidelines and requirements as mandated by the Oregon Department of Education including conference attendance, budgeting, data collection, survey administration, and reporting.

Staff and Volunteers:

• Recruit, hire, train and supervise a diverse group of staff and volunteers, provide leadership and create a sense of team
• Ensure that part-time CAFE staff remain informed and trained accordingly.
• Create and implement professional development opportunities for support staff complying with MFS and 21^st Century training guidelines and partnering with school staff including certified teachers, ELD, and SPED
• Collaborate with the school principal to integrate certified staff within afterschool and evening activities
• Role model positive behavior and create strong connections with individual students and their caregivers
• Supervise full-time AmeriCorps members on site
• Work directly with MFS Human Resources Department regarding hiring, employee performance, and employee relations issues
• Organize, submit and maintain personnel records and documentation as required

Partnership and Collaboration:

• Recruit and coordinate appropriate local community providers to offer their services on-site and maintain those relationships with strong communication and follow-through
• Collaborate with parents/caregivers to gather feedback on what offerings they would like to see and maintain ongoing communication
• Draft partner agreements and memorandums of understanding with community organizations
• Meet regularly with the advisory team, school staff, and community providers
• Stay closely connected with the school staff to best support student and family needs.
• Facilitate relationships between community partners and school staff
• Effectively and consistently market the organization, communicating about MFS and its programs in a way that is both compelling and on message.
• Follow marketing guidelines in place when communicating with staff, volunteers, clients, partners, and potential supporters

Administrative:

• Perform administrative tasks, including organizing and facilitating meetings, developing and coordinating the advisory council, drafting an annual work plan and budget, compiling and disseminating program and MFS information and surveys, data collection and writing and submitting required progress reports
• Attend regular supervision meetings with MFS Program Manager
• Comply with CS Communication Expectations by regularly reading and responding to email and maintaining an up to date calendar, utilizing Google Suite
• Actively participate in all agency and program meetings, training, and retreats
• Comply with Metropolitan Family Service policies and procedures as outlined in the Employee and Supervisory Handbooks

Qualifications

Knowledge, Skills, and Abilities Required:

• Minimum of two years of experience in program development
• Experience in managing budgets
• Experience in effective supervision of staff and volunteers
• General understanding of employment laws, rules, and regulations
• Experience in developing and supervision of academic enrichment and/or recreational programs
• Experience with elementary school students
• Experience working in a public school setting
• Experience working with diverse populations
• Experience working in collaboration with a variety of agencies and programs
• Ability to work independently and to collaborate with other MFS Program Coordinators
• Ability to communicate effectively with a broad range of individuals and groupsAbility to communicate effectively in English and in Spanish (read, write and speak) is beneficial

CORE VALUES

Equity & Social Justice

• Values working in a multicultural, diverse environment
• Values and supports inclusion and program access for clients
• Supports agency goals for reducing disparity in outcomes for communities of color
• Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege

Collaboration and Teamwork

• Ability to collaborate and communicate effectively with a broad range of individuals and groups within all program areas of MFS as well as other agencies
• Values the inclusion of multiple voices, including clients/service users, in the design and implementation of programs and services.

Education and Experience Requirements:

• Minimum of a BA or BS in public service, recreation or human services related field; MSW or MA preferred; or equivalent, related experience
• Experience working in school-based academic enrichment, recreation, or social services programming is preferred
• Fluency and ability to communicate effectively in languages in addition to English is strongly preferred

Other Requirements:

Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver’s license for the state of residency, personal auto liability insurance coverage, and a driving record permitting coverage under the agency auto liability policy.

MFS requires all employees and volunteers to complete a criminal background check. Beaverton School District may also require to run a separate ODE background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.

Work Environment:

Work is performed in an office environment, at community events, and/or at other locations as deemed necessary. May require occasional early morning, weekend, or evening work. Position requires the ability to stand for extended periods as well as sit occasionally. Position requires the use of a computer, telephone, fax machine, copier and may require accessing locations by use of stairs.

Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQIA2S+, linguistically diverse populations, older adults, and military veterans to consider an application to our positions. MFS is an Equal Opportunity Employer.

Metropolitan Family Service

Position Description

Position Title: Program Coordinator (CAFE Site Manager

Location: McKay Elementary School

Reports To: Regional Program Manager

Dept/Program: Community Schools FTE: 1.0 (40 hours/week

Status: Exempt

Created: March 2024 Job Number: PCM0312

General Description:

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.

Agency Culture:

• We use creative and proactive problem-solving to build and sustain dynamic community-based programs and quality services.
• We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
• We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity

General Function:

Under the general supervision of the Regional Program Manager, the Site Coordinator is responsible for day-to-day operations, long-term visioning, relationship building, safety alignment, overall communication and program quality of the McKay Elementary CAFE Community School.

Program Administration

• Minimum of two years of experience in program development and administration
• Knowledgeable about youth development (theory and practice)
• Experience in developing and managing budgets
• Advanced knowledge and competency to operate a personal computer. Advanced competency in using Word, Excel, Google Suite and various database programs
• Possesses strong verbal and written communication skills
• Ability to manage multiple projects simultaneously
• Possesses excellent time management and organizational skills
• Possesses excellent classroom and behavior management skills
• Ability to effectively manage and maintain confidential and sensitive information
• Ability to recognize and manage critical incidents within the program and/mandatory reporting regulations and responsibilities
• Ability and commitment to continuous quality improvements and innovation of programs

Supervision

• Experience and thorough understanding of effective communication and supervision skills
• Effective understanding of employment laws, rules, and regulations
• Ability to provide the necessary information in a timely manner to staff and volunteers
• Ability to set quality standards for programming and ensure adherence to standards
• Abilities and experience in development and supervision of academic enrichment and/or recreational programs
• Demonstrates continued accountability for effective, timely, and consistent supervision of staff and volunteers

Essential Duties and Responsibilities:

Services, Safety and Programs:

• In collaboration with school administration, staff, advisory committees, and partners, the Site Coordinator will develop core services to address the academic, enrichment, recreation, leadership, and collaboration with partners to meet the service needs of students and their families. The services must be developed to meet the needs of a culturally diverse school
• Oversee all aspects of extended day collaboration– aligning services of community partners, school-led activities, and MFS activities into one comprehensive model
• Academically align extended day offerings with Oregon State Standards
• Survey and assess community needs and strengths
• Develop and maintain strong and positive relationships with school administration, staff, students, families, and community partners
• Ensure ongoing communication with parents/caregivers is consistently managed
• Coordinate the implementation of family involvement and adult education opportunities that engage a diverse group of parents, guardians, and community members in the school
• Conduct outreach to students and families to inform them of available resources and events and to recruit program participants
• Ensure regular, consistent and ongoing safety protocols are maintained at all times within program and during the after school program
• Assist with linkages to broader community and social service resources that we are not able to provide
• Collaborate with BSD to implement Early Kindergarten Transition Programing (EKT/Kinder Academy) services
• Support healthy student transitions into and out of the school, including summer programs

Grant Compliance

• Ensure compliance with program and site requirements identified in 21st Century grant, including the establishment of outputs and outcome reporting measures and documentation systems.
• Comply with 21^st Century site guidelines and requirements as mandated by the Oregon Department of Education including conference attendance, budgeting, data collection, survey administration, and reporting.

Staff and Volunteers:

• Recruit, hire, train and supervise a diverse group of staff and volunteers, provide leadership and create a sense of team
• Ensure that part-time CAFE staff remain informed and trained accordingly.
• Create and implement professional development opportunities for support staff complying with MFS and 21^st Century training guidelines and partnering with school staff including certified teachers, ELD, and SPED
• Collaborate with the school principal to integrate certified staff within afterschool and evening activities
• Role model positive behavior and create strong connections with individual students and their caregivers
• Supervise full-time AmeriCorps members on site
• Work directly with MFS Human Resources Department regarding hiring, employee performance, and employee relations issues
• Organize, submit and maintain personnel records and documentation as required

Partnership and Collaboration:

• Recruit and coordinate appropriate local community providers to offer their services on-site and maintain those relationships with strong communication and follow-through
• Collaborate with parents/caregivers to gather feedback on what offerings they would like to see and maintain ongoing communication
• Draft partner agreements and memorandums of understanding with community organizations
• Meet regularly with the advisory team, school staff, and community providers
• Stay closely connected with the school staff to best support student and family needs.
• Facilitate relationships between community partners and school staff
• Effectively and consistently market the organization, communicating about MFS and its programs in a way that is both compelling and on message.
• Follow marketing guidelines in place when communicating with staff, volunteers, clients, partners, and potential supporters

Administrative:

• Perform administrative tasks, including organizing and facilitating meetings, developing and coordinating the advisory council, drafting an annual work plan and budget, compiling and disseminating program and MFS information and surveys, data collection and writing and submitting required progress reports
• Attend regular supervision meetings with MFS Program Manager
• Comply with CS Communication Expectations by regularly reading and responding to email and maintaining an up to date calendar, utilizing Google Suite
• Actively participate in all agency and program meetings, training, and retreats
• Comply with Metropolitan Family Service policies and procedures as outlined in the Employee and Supervisory Handbooks

Knowledge, Skills, and Abilities Required:

• Minimum of two years of experience in program development
• Experience in managing budgets
• Experience in effective supervision of staff and volunteers
• General understanding of employment laws, rules, and regulations
• Experience in developing and supervision of academic enrichment and/or recreational programs
• Experience with elementary school students
• Experience working in a public school setting
• Experience working with diverse populations
• Experience working in collaboration with a variety of agencies and programs
• Ability to work independently and to collaborate with other MFS Program Coordinators
• Ability to communicate effectively with a broad range of individuals and groupsAbility to communicate effectively in English and in Spanish (read, write and speak) is beneficial

CORE VALUES

Equity & Social Justice

• Values working in a multicultural, diverse environment
• Values and supports inclusion and program access for clients
• Supports agency goals for reducing disparity in outcomes for communities of color
• Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege

Collaboration and Teamwork

• Ability to collaborate and communicate effectively with a broad range of individuals and groups within all program areas of MFS as well as other agencies
• Values the inclusion of multiple voices, including clients/service users, in the design and implementation of programs and services.

Education and Experience Requirements:

• Minimum of a BA or BS in public service, recreation or human services related field; MSW or MA preferred; or equivalent, related experience
• Experience working in school-based academic enrichment, recreation, or social services programming is preferred
• Fluency and ability to communicate effectively in languages in addition to English is strongly preferred

Other Requirements:

Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver’s license for the state of residency, personal auto liability insurance coverage, and a driving record permitting coverage under the agency auto liability policy.

MFS requires all employees and volunteers to complete a criminal background check. Beaverton School District may also require to run a separate ODE background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.

Work Environment:

Work is performed in an office environment, at community events, and/or at other locations as deemed necessary. May require occasional early morning, weekend, or evening work. Position requires the ability to stand for extended periods as well as sit occasionally. Position requires the use of a computer, telephone, fax machine, copier and may require accessing locations by use of stairs.

Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQIA2S+, linguistically diverse populations, older adults, and military veterans to consider an application to our positions. MFS is an Equal Opportunity Employer.