Facility Planning and Real Estate Portfolio Manager (Real Estate Portfolio Manager)

City of Portland | Portland, OR

Applying to this job will open a new window on the employer's web site to apply there.

Posted Date 8/01/2022
Description
The City of Portland’s Office of Management and Finance (OMF) is seeking a Facility Planning & Real Estate Portfolio Manager to develop and lead a new facilities planning and real estate team within the Division of Asset Management (DAM). This is a fantastic role for anyone with deep expertise in commercial real estate, strategic financial planning, and organizational development and management.

This position will be one of three management leads within DAM's Facility Services department, which owns and operates over 1.5 million square feet of City-owned facilities valued at approximately $800 million, including the City's highest-profile civic facilities, and supports the management of an additional 2.5 million square feet of facility space owned by other City of Portland bureaus.

This role will be responsible for building and leading a new department – the Planning & Portfolio Management department – comprised of approximately six to eight facility planning and real estate professionals who collectively will be responsible for ensuring that the City's facilities appropriately support bureau operations now and into to the future. The group will also be responsible for ensuring that the City’s financial investment into its facilities is prudent, responsible, and strategic. Specific activities to be performed by the group include facility condition and risk assessments; short- and long-range occupancy and geographical planning; financial analysis of real estate and facility investment decisions; and real property activities such as acquisitions, dispositions, and leasing; i.e., comprehensive real estate portfolio management.

The Manager will hold specific responsibility for providing staff with leadership, direction, and support; establishing and maintaining standards of acceptable work; cultivating and sustaining strategic partnerships with internal and external stakeholders; and making recommendations to executive management and Council regarding the refurbishment, recapitalization, divestment, acquisition, and leasing of existing and new properties. The Manager's responsibilities are broad in scope, allowing for significant discretion in carrying out the mission and goals of the organizational unit, and will be evaluated in terms of overall program and cost effectiveness.

Specific duties of the Manager include but are not limited to:

Organizational Development (Immediate Duties)
  1. Overseeing the development of the departmental mission, methodologies, and work practices, including the identification of missing functions and/or positions within the department’s initial design.
  2. Developing and establishing performance requirements and development targets for the team and its staff; overseeing team/staff performance; providing coaching and support for staff alignment and development.
  3. Overseeing the development and/or refinement of departmental deliverables, such as facility condition assessments and facility risk assessments; bureau- and building-level space plans; business cases, the real estate portfolio itself, and OMF Facility Services’ long-range capital plans.
  4. Collaborating with other facility-owning bureaus at the City on topics such as facility condition standards and monitoring, facility risk assessments; space type, square footage, and locational planning; short- and long-range capital planning; fund development; and out-leasing.
  5. Ensuring the department develops a reputation for capable, honest, and prudent leadership of its work within OMF and the City at-large.
Strategic Thinking, Leadership, and Management (Long-Term Duties)
  1. Conducting routine supervisory tasks for the team; e.g., performance reviews, hiring/firing, etc.
  2. Personally leading the development and maintenance of a viable, long-range strategic real estate and capital plan for OMF’s real estate and facility portfolio.
  3. Working with City financial partners (e.g., the City’s debt manager; the City Budget Office, etc.) to help shape the City’s spending strategy in support of Facility investments.
  4. Identifying and pursuing sources of external funding including bonds, grants, and real estate partnerships; along with this, developing and maintaining relationships with potential external financial partners.
  5. Recommending real estate investment strategies and actions to executive leadership at the City, such as facility refurbishment, recapitalization, divestment, and acquisition, and leasing.
  6. Representing OMF to City Council, other City stakeholders, and/or the public on topics pertinent to the department.

City of Portland Core Values:
Anti-racism I Communication I Collaboration I Equity I Transparency I Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.

COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.

Work Location
Currently, many positions with the City of Portland are being performed remotely due to COVID. In the future, current positions classified as “full-time remote” will: 1) become a remote/onsite mix or 2) revert to full-time at a city work location.
Applicants must specifically address and demonstrate in their resume and cover letter how their education, training, and/or experience, meets each of the following minimum qualifications:

  1. Thorough knowledge of principles of management, supervision, training, and performance evaluation.
  2. Ability to build viable, long-range strategic funding plans that satisfy complex municipal requirements, including real estate portfolio plans and large, multi-year capital plans.
  3. Ability to establish and maintain effective working relationships with those contacted in the course of work; demonstrate tact, diplomacy, and patience; and gain cooperation through discussion and collaboration.
  4. Ability to communicate effectively, both verbally and in writing, and to present information, proposals, and recommendations clearly and persuasively in public settings.
  5. Ability to manage a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex City services; as this department might, at some point, be responsible for geographically locating future City facilities, this includes an ability to collaborate with communities of color and people traditionally underrepresented in local decision-making.
Preferred Qualifications: Oregon real estate broker license. Advanced degree in business administration, public administration, or real estate finance.

Candidates typically meet these qualifications with any combination of the following: Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, real estate finance, or related field.

AND

Ten (10) years of experience developing and executing complex real estate strategies, ideally within the municipal real estate industry, including supervisory experience.

An evaluation of each applicant's training and experience, as demonstrated in your resume and cover letter weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

**PLEASE NOTE: The eligible list generated from this recruitment may. be used to fill future vacancies**

Recruitment Timeline:
  • Posting: 8/1/22
  • Applications Reviewed:8/15/22
  • Eligible Lists: 8/22/22
  • Selection Phase Begins: 9/5/22
  • Hire Date: Tentatively: End of September
*Timeline is approximate and subject to change without notice

APPLICANT INSTRUCTIONS: Applicants must submit a professional resume and cover letter, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
  • Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your resume and cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in your cover letter.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
  • Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  • All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: www.bit.ly/howtoapplyclass


Questions about the application process?
Shelonda Simpson,
Senior Recruiter
Bureau of Human Resources
Shelonda.Simpson@portlandoregon.gov
Listing Type
Jobs
Categories
Government/Public Agency | Management | Real Estate
Position Type
Full Time
Employer Type
Direct Employer
Salary
$101,670.00 - $168,792.00 Annually
Salary Type
/yr.

Share this job