Portland Bureau of Emergency Management Deputy Director (Deputy Director I) - (Open Until Filled)

This recruitment will remain open until all vacancies are filled. Applications will be reviewed weekly.

About this position:
The Portland Bureau of Emergency Management (PBEM) Deputy Director support the overall operations and management of PBEM. Assisting the Director, this position will aid in all aspects of bureau management including staff management, budgeting, strategic leadership, and the development and maintenance of organizational procedures and standards. This position will act as the director when the PBEM director is unavailable.

This position is responsible for making policy and procedure recommendations related to emergency management and resilience within the Bureau, Citywide, regionally, and potentially nationally. This includes recommendations on Bureau internal operations as well as external policy and program strategies. Frequently serve on committees, advisory groups, task forces, and other similarly convened groups to improve practices and policies. This position reports directly to the PBEM Director, receives limited supervision and is responsible for making sound decisions in the direction of various work efforts. This position is expected to make independent decisions and take independent action within PBEM and City policies and regulations.

This position is exempt from Civil Service and is an "At Will" position. It serves at the discretion of the hiring authority, subject to the City of Portland Human Resources Administrative Rules and the Portland City Charter and Code.

• Act as the director when the PBEM director is unavailable.
• Supervise lead staff in several program areas and supervise all administrative staff.
• Assign work and projects to each program area.
• Establish and update office policies and practices.
• Provide coaching to employees and address performance issues as needed.
• Review and approve time sheets of and time off requests for lead staff in each several program areas and administrative staff.
• Set performance targets, monitor performance, and conduct annual performance reviews for lead staff in each program area and administrative staff.
• Facilitate professional development opportunities for all employees.
• Provide leadership and work with staff to develop and retain a high performance, service-oriented work environment that supports the City's and Bureau’s mission, objectives and service expectations.
• Manage hiring processes for lead staff in several program areas and administrative staff, including: review resumes, interview candidates, contact applicants, extend offers, and provide onboarding support for new employees.
• Provide leadership and participate in programs and activities that promote workplace diversity and equity and a positive environment for employees.

Provide executive leadership in the creation of processes and procedures for projects to accomplish bureau goals. Needs assessment, requirements analysis, costing, budgeting, RFP management, purchasing, and long-term program administration. Lead PBEM, City and County staff in how to accomplish project work objectives. Examples of past and current projects include:

• Lead internal task force meetings on topics like special events management.
• Collaborate with City bureaus and external partners to operationalize emergency accountability and communications procedures.
• Create projects as outlined in PBEM Strategic Plan, After Action Reports and emergency plans.

• Supervise and participate in the development and administration of the Bureau budget
• Forecast resources needed for staffing, equipment, materials, and supplies
• Authorize expenditures
• Monitor budget-to-actual revenues and expenditures
• Implement mid-year or other adjustments
• Oversee major procurements for the office, including developing / approving scopes of work and serving on selection panels when needed

• Strategic planning with the support of the Director, lead, implement and monitor the bureau’s strategic plan
• Liaise with other senior leaders from around the City to advance bureau goals
• Educate elected officials on needed policy decisions, ordinance changes, and strategic goals
• Educate other senior leaders on emergency management roles
• Maintain constructive media relations
• Respond to sensitive citizen and media questions, feedback, and requests for information in coordination with the Bureau’s Public Information Officer
• Provide executive leadership in the ECC or serve in an Incident Command System (ICS) role during planned or no-notice events

The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.

Work Location

This position is approved for hybrid work schedule. City Council approved a human resources administrative rule in January 2023, HRAR – 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here.

Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following minimum qualifications:

1. Knowledge and experience applying the principles and practices of emergency management, including budgeting, purchasing and maintenance of public records.
2. Knowledge and experience applying strategic communications, strategic planning and long-range goal setting, combined with high emotional intelligence and interpersonal and group process and facilitation techniques.
3. Knowledge and experience applying the principles, practices and techniques of organizational design and development, as well as organizational change management skills.
4. Understanding of how the disparate issues of income, race, education, and poverty in our communities affect residents’ ability to prepare for emergencies.
5. Experience effectively engaging and communicating with internal and external stakeholders, while stewarding effective change management.
6. Experience managing a multicultural workforce, promoting an equitable workplace environment, and applying equitable program practices to diverse and complex City services.
   

Applicants must submit a professional résumé and cover letter online specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position.

• Your cover letter should include details describing your education, training, certification and/or experience, and where obtained which clearly reflects your qualifications and ability to meet the minimum requirements listed in the "To Qualify" section of this announcement.
• Your résumé should support the details described in the cover letter.
• Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• If you are requesting Veterans’ Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
• Do not attach documents not requested.

In addition to providing a cover letter/resume please submit a separate equity and anti-racism statement outlining your commitment and experience successfully developing and delivering equitable, inclusive, and anti-racist approaches to executive management.

Experiences may include, but are not limited to the following:

• Lived experience as a member of an underrepresented group.

• Experience living, working, and meaningfully engaging with individuals with a variety of identities; and,
• Track record of instilling equity, inclusion, and anti-racist practices within operations.

If your experiences are different from those listed and you have a commitment to equity, anti-racism, and inclusion, please explain how you will manifest that commitment in this position.

ANTICIPATED TIMELINE *Updated*:

• Position Opens: 07/24/2023
• Application Deadline: 10/30/2023 (Open Until Filled)
• Minimum Qualification Evaluation: Weekly
  • 1st Review will include applications received between 7/24-8/28
  • 2nd Review will include applications received between 9/11-9/18
  • 3rd Review will include applications received between 9/19-9/25
  • 4th Review will include applications received between 9/26-10/02
  • 5th Review will include applications received between 10/3-10/9

• Establishment of Eligible List: week of 09/04/2023 - Weekly

• This recruitment is “Open Until Filled”:
  This recruitment has multiple review periods and can be open for up to 6 months. Open Until Filled recruitments may close earlier than the posted closing date. The selection process will happen periodically throughout this recruitment. If you are placed on the eligible list, you do not need to reapply. You will be contacted by the bureau when being considered for the selection process.
  
  
• If you apply and are notified you meet minimum qualifications/placed on the eligible list, please do not reapply. Any applications received after being placed on the eligible list will not be reviewed and will be rejected as a duplicate application.
• If you apply and are notified you do not meet qualifications and the recruitment is still open, you may reapply and update your materials.

• Candidates Notified of Interview: Ongoing
• Interviews: TBD
• Job Offer contingent on Background Check

*Timeline is approximate and subject to change

All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.

An Affirmative Action/Equal Opportunity Employer